Regulation 110.05: Executive and Board of Governors Replenishment

01. Replenishment Process

1. Executive and Board of Governors Representative seats shall be filled in the following manner:

1. If the vacancy occurs during the period on or after May 1 and on or prior to September 1, Council shall appoint an individual to the position on an interim basis until the results of the by-election are announced in accordance with Bylaw 320.

2. If the vacancy occurs in the period on or after September 1st, but on or before April 30th, Council shall appoint an individual to the position for the remainder of the position’s elected term.

2. During the Council meeting on or immediately following the vacancy, Council shall move to create the Executive Nominee Selection Committee of four (4) members of Students’ Council.

1. This committee shall only meet at the close of nominations, in the event that more than ten (10) applications are received, with the mandate of narrowing the pool of candidates to ten (10).

3. The business day immediately following the Students’ Council meeting when the vacancy occurred, the CRO shall make applications for the vacant position available to the Students’ Union membership.

1. The CRO shall produce nomination packages which shall contain, at minimum

1. Complete and current copies of Bylaw 140 and Bylaw 320;320; and

2. Nomination papers soliciting the name, contact information, and student identification number of the proposed nominee, the position the nominee wishes to contest for Executive and Board of Governors elections, nominations papers soliciting the names, faculties, years, signatures, and student identification numbers of at least fifty (50) and at most one hundred (100) members as nominators.

3. Valid nomination packages shall contain:

1. A signed acceptance of the nomination by the proposed nominee;

2. A signed letter from the proposed nominee’s faculty confirming that the nominee is in good academic standing under University regulations; and

3. Papers soliciting the names, faculties, years, signatures, and student identification numbers of at least fifty (50) members identifying themselves as nominators.

2. Nominations shall be closed seven (7) days prior to the next Council meeting.

4. Selection of the candidate shall be made on the basis of interviews held during the next Council meeting following the close of nominations as well as any relevant information from the nomination package.

5. The appointment shall be made with respect to a vote by Council using a preferential ballot.

6. In the event of a vacancy in the office of Councilor, the Chief Returning Officer of the Students’ Union shall offer the position to the candidate who would have been elected, had another Councilor been allocated to the resigning Councilor’s faculty, during the last election before which nominations were open for that faculty.

7. Notwithstanding (2), no person shall be offered a Councilor position who:

1. Has already vacated a Councilor position since the last election before which nominations were open for the faculty in question; or

2. Has already declined appointment to a Councilor position since the last election before which nominations were open for the faculty in question; or

3. Is a member of Students’ Council.

8. The process for replenishment of Councilor positions shall continue until:

1. No vacancies remain for the faculty in question,

2. The list of candidates from the last election before which nominations were open for the faculty in question is exhausted, or

3. The position would be offered to None of the Above.

9. In the event that vacancies exist after the Winter Council Election, the process outlined in Bylaw 320 shall be used.

10. Students’ Council does not have the authority to appoint any Councilor.

11. In the event of a vacancy in the office of the Speaker of Students’ Council, Students’ Council shall select a new Speaker of Students’ Council.