Terminology
The language of student groups can be overwhelming at times! Use thisThis page can be used to gain a deeper understanding into the niche terms used for student groups at the University of Alberta, as well as the Rubric platform.
A
Active - A status of a student group, equivalent to affiliated. A club that is recognized for up to one year by the University of Alberta (and potentially the UASU or GSA) with full access on Rubric.
Advising - A service offered by Student Group Services. Either scheduled or drop-in (with in-person, online options), a staff member of SGS will be able to provide guidance and advice at a student group's request.
Amendment - A term that describes the alteration of a group's constitution. Must be approved by SGS and then voted in favour by the group's general membership before implemented.
Affiliated - A status of a student group, equivalent to active. A club that is recognized for up to one year by the University of Alberta (and, potentially, UASU or GSA) with full access on Rubric.
C
Campaign - A feature on Rubric accessed through the navigation bar with executive permissions. Allows for mass-messaging to members through either text or email.
Club Account - TheA term that describes the official account of a given club on Rubric.
Club Account Email - TheA term that describes the official account email of a given club on Rubric. Using the club portal, an individual may login and access all features of a club account. This should only be used by the club's President or an SGS staff member.
Club Portal - A login portal on Rubric that is only accessible if you have the club account email login information.
Club Management Page - TheA term that describes the main homepagepage for a club account. This is accessible either for student group officers or through the club account email.
Conditional Approval - A status of a student group, given to those that are on probation. A group is given recognition for a specified duration under additional conditions aside from completing annual registration.
Constitution - A term that describes the highest governing document for a student group. This document is mandated for all groups and must be in compliance with all student group policies. If amendments are needed, a group must submit an Information Update Request Form and have the changes approved by SGS before the general members cast their vote.
D
Deactivated - A status of a student group. A club that fails to be recognized for more than one year past their registration deadline, and therefore is no longer in operation.
Disaffiliated - A status of a student group, equivalent to frozen. A club that has failed to complete an approved annual registration with restricted access on Rubric.
E
Executive - A term that describes officer roles with executive-level power over a student group. These positions must be elected and includes (but is not limited to) those with access to the group's finances, voting on behalf of the group's general membership, confidential information, acting as a liason/representative, etc.
Executive Role - A feature on Rubric that allows a group to create officer roles as outlined in their constitution. These roles can have unique executive permissions that give an assigned individual access to specific Rubric features. It can also be assigned to multiple individuals.
Executive Permission - AccessA feature on Rubric that gives executive roles access to specific Rubric features assigned to a given executive role. features.
Executive View - A wayfeature foron aRubric that allows student officerofficers to access the club management page by logging in through the Student Portal.
Event Organizer Training - ARequired required training issued by Student Success & Experience. Through self-enrolment, a student can learn a variety of topics related to event planning, event submissions, marketing and more.
F
Frozen - A status of a student group, equivalent to disaffiliated. A club that has failed to complete an approved annual registration with restricted access on Rubric.
Forms - A feature on Rubric that allows a group to access forms offered by the University of Alberta, and UASU. Accessed using the navigation bar, it includes registration forms, storage space applications, verification letters, information update requests, and more. You can also see past submissions that were approved, denied, or are still pending.
G
Graduate Students' Association (GSA) - TheA representative organization that recognizesoversees Graduate Student Groups at the University of Alberta. Along with general recognition from the U of A, should a student group meet the additional requirements, GSA recognition can be granted on a yearly basis.
Group Leader Orientation (GLO) - A Requiredrequired training issued by Student Group Services. Through self-enrolment, a student can learn a variety of topics related to student groups. Including but not limited to policies, finances, conflict management, and team collaboration.
I
Incoming Officer(s)/Executive(s) - A term used to describe individuals recently elected or appointed into their officer position.
Initial Registration - A term used to describe the first registration of a new group, completed during the new group cycle.
Information Update Request - A feature on Rubric through the Forms page. Groups can request name changes, constitution amendments, election month changes, and more.
L
Link in Bio - A feature on Rubric that hosts the official club homepage. Can be seen by students, executives, and staff at the University of Alberta. Hosts a variety of information concerning the group of interest, including memberships, events, officers, and news updates.
M
Membership (Types) -
Members -
N
New Group Cycle -
New Group Proposal -
O
Officer(s) -
Outgoing Executive(s) -
P
Provisional Recognition -
R
Recognition -
Registration -
Resubmission -
S
Support Team -
Student Affairs Advisors -
Student Group Services (SGS) -
Student Portal -
Student Success & Experience -
T
The Office of Trademarks & Liscensing (T&L) -
U
University of Alberta Students' Union (UASU) -
V
Verification Letter -