Student Group Flex Space

Looking for a smaller meeting room for your UASU recognized group's business? Look no further than the Student Group Flex Space in 0-11 SUB! This space includes the Student Group Lounge (0-11), Meeting Rooms (0-11B-0-11J) and Storage Spaces (0-11A and 0-11N). This is a space that is accessible to all UASU recognized Student Groups on campus between the hours of 7 AM - 10 PM, weekdays and weekends. 

Appropriate Space Use

Student Groups may book the meeting rooms for the following purposes: Small General Meetings, Executive team meetings, Interviews, Work related functions of your group. Meeting rooms should not be used as a hangout space.

Student Groups may use the lounge for the following purposes: Impromptu student group work, a hangout space. The lounge is not a bookable space.

None of these spaces should be used as a place to nap, a study space, somewhere to eat lunch, store belongings, or host events.

General Guidelines

Here are some additional general guidelines that we ask that you agree to as you utilize this space to ensure all students and staff on campus are able to use this space respectfully. 

1. Respect the space around you, including the property of the UASU and University of Alberta as well as the personal space of  fellow space users.  

2. Do not use homophobic, transphobic, sexist, racist, ableist or otherwise harmful and discriminatory language or behaviors. Respect the names and pronouns (such as she/her,  he/him, they/them, ze/zir, etc.) of fellow space-users and use gender-inclusive language (such as non-specific words such as: folks, everyone, friends instead of words such as: guys.) 

3. Report any harmful behavior that you experience, see, or hear to UASU staff. 

4. Keep the space clean when in use, and put garbage and recyclables in appropriate 
receptacles at the conclusion of the use of the space;

5. Do not move any furniture from the Flex Space outside of the Flex Space, nor into it;

6. Do not leave or store any group or individual items of any kind in the Flex Space; 

7. Inquire with Student Group Services via the Student Life Central desk or email if something is needed in the Flex Space, including repairs, as soon as possible;

8. Be considerate of the other group(s) in the spaces;

9. Maintain a positive relationship with any other space users, and forward all conflicts to SGS via the SLC desk or email;

10. Keep noise at a reasonable level.

Further guidelines can be found in the SGS Resource Drive.

The space is monitored via security camera at the entrance of the Lounge and will be used to review any incidents. We will also be regularly updating door codes to the meeting rooms as necessary throughout the year. Any potential misuse of the space or violation of the above agreements will result in either fines or restricted access to the space. The UASU holds no liability for lost or stolen items in the student group flex spaces or lounge.

Please contact Student Group Services by coming to the Student Life Central desk in the lower level of SUB or by emailing clubs@uasu.ca if you have any questions or concerns! If you have issues accessing the room on the day-of, please call the Operations team at 780.492.8501.