[HIDDEN] New Group Proposal Rubric
New group proposals must score at least 20/30 points on this rubric to be approved by SGS staff. Note that the proposals that receive an AUTO-FAIL in any of the applicable categories will be denied even if the score is above threshold. Approval of a new group proposal does not mean that the group has been officially recognized.
UNIQUE MANDATE & SCOPE"How is your group different from existing clubs and programs?" |
|
| (0) | AUTO-FAIL |
The proposed student group directly duplicates a pre-existing group on campus and/or campus program. If the student group has an external affiliate, the mandate and scope of the affiliate directly duplicates a pre-existing group on campus and/or campus program. |
| (2) |
The proposed student group demonstrates some overlap with pre-existing programs or groups on campus. The value proposed by the group would over-saturate a specific niche on campus. |
| (4) |
The proposed student group demonstrates some overlap with pre-existing programs or groups on campus. The value proposed by the group would complement existing efforts to fill a specific niche on campus, but the niche could be addressed by a currently existing organization. |
| (6) |
The proposed student group demonstrates some overlap with pre-existing programs or groups on campus. The value proposed by the group would complement existing efforts to fill a specific niche on campus, and efforts would be enhanced by an additional organization. |
| (8) |
The proposed student group demonstrates no overlap with pre-existing programs or groups on campus. The value proposed by the group would completely fill a specific niche not yet addressed on campus. |
CAMPUS & COMMUNITY CONTRIBUTIONS"How does your group interact with and contribute to your members, campus, and city?" |
|
| (0) | AUTO-FAIL |
The proposal does not demonstrate a contribution to or value for the University of Alberta campus or the greater Edmonton community. It only describes value for its individual members. |
| (2) |
The proposal demonstrates a contribution to and value for either campus or the greater community, in addition to value for its individual members. |
| (4) |
The proposal demonstrates a sufficient contribution to and value for campus and the greater community, in addition to value for its individual members. It describes a group that interacts with the campus community rarely. |
| (6) |
The proposal demonstrates a sufficient contribution to and value for campus and the greater community, in addition to value for its individual members. It describes a group that interacts with the campus community on a semi-regular basis. |
| (8) |
The proposal demonstrates an excellent contribution to and value for campus and the greater community, in addition to value for its individual members. It describes a group that interacts with the campus community on a regular basis. |
SUSTAINABILITY"How will your group continue to operate and meet recognition requirements in future years?" |
|
| (0) |
The proposal fails to address all categories, or fails to demonstrate, at minimum, sufficient understanding in all four categories. |
| (1) |
The proposal addresses all categories, demonstrating a sufficient understanding: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes. |
| (2) |
The proposal addresses all categories, demonstrating an advanced understanding in two topics: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes. |
| (3) |
The proposal addresses all categories, demonstrating an advanced understanding in three topics: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes. |
| (4) |
The proposal addresses all categories, with an advanced understanding: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes. |
FINANCES"How will your group track and manage finances with integrity?" |
|
| (0) |
The proposal fails to address all categories, or fails to demonstrate, at minimum, sufficient understanding in all four categories. |
| (1) |
The proposal addresses all categories, demonstrating a sufficient understanding: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare. |
| (2) |
The proposal addresses all categories, demonstrating an advanced understanding in two topics: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare. |
| (3) |
The proposal addresses all categories, demonstrating an advanced understanding in three topics: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare. |
| (4) |
The proposal addresses all categories, with an advanced understanding: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare. |
EVENTS & ENGAGEMENT"How will your group host events that engages your membership and solidifies your group's campus identity?" |
|
| (0) |
The proposal fails to address all categories, or fails to demonstrate, at minimum, sufficient understanding in all four categories. |
| (1) |
The proposal addresses all categories, demonstrating a sufficient understanding: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate. |
| (2) |
The proposal addresses all categories, demonstrating an advanced understanding in two topics: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate. |
| (3) |
The proposal addresses all categories, demonstrating an advanced understanding in three topics: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate. |
| (4) |
The proposal addresses all categories, with an advanced understanding: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate. |
MEMBERSHIP"Students groups must be composed of (at least) ten student members" |
|
| (0) | AUTO-FAIL |
The proposal petition fails to achieve the minimum of ten (10) student members, excluding the founder(s). |
| (1) |
The proposal petition succeeds in garnering at least ten (10) student members, excluding the founder(s). |
SELF-RELIANCE"Student groups are student-led initiatives, to be fostered and geared towards their unique vision." |
|
| (0) | AUTO-FAIL |
The proposed student group will be unable to meet the requirements of the external affiliation letter. |
| (1) |
The proposed student group will be able to meet the requirements of the external affiliation letter. |
Criteria |
Insufficient |
Poor |
Fair |
Good |
Excellent |
Unique Mandate & Scope |
[AUTO-FAIL] The proposed student group directly duplicates a pre-existing group on campus and/or campus program. If the student group has an external affiliate, the mandate and scope of the affiliate directly duplicates a pre-existing group on campus and/or campus program. |
(2 Points) The proposed student group demonstrates some overlap with pre-existing programs or groups on campus. The value proposed by the group would over-saturate a specific niche on campus. | (4 Points) The proposed student group demonstrates some overlap with pre-existing programs or groups on campus. The value proposed by the group would complement existing efforts to fill a specific niche on campus, but the niche could be addressed by a currently existing organization. | (6 Points) The proposed student group demonstrates some overlap with pre-existing programs or groups on campus. The value proposed by the group would complement existing efforts to fill a specific niche on campus, and efforts would be enhanced by an additional organization | (8 Points) The proposed student group demonstrates no overlap with pre-existing programs or groups on campus. The value proposed by the group would completely fill a specific niche not yet addressed on campus. |
Campus & Community Contribution |
[AUTO FAIL] The proposal does not demonstrate a contribution to or value for the University of Alberta campus or the greater Edmonton community. It only describes value for its individual members. |
(2 Points) The proposal demonstrates a contribution to and value for either campus or the greater community, in addition to value for its individual members. | (4 Points) The proposal demonstrates a sufficient contribution to and value for campus and the greater community, in addition to value for its individual members. It describes a group that interacts with the campus community rarely. | (6 Points) The proposal demonstrates a sufficient contribution to and value for campus and the greater community, in addition to value for its individual members. It describes a group that interacts with the campus community on a semi-regular basis. | (8 Points) The proposal demonstrates an excellent contribution to and value for campus and the greater community, in addition to value for its individual members. It describes a group that interacts with the campus community on a regular basis. |
Operational Sustainability |
The proposal fails to address all categories, or fails to demonstrate, at minimum, sufficient understanding in all four categories. |
(1 Point) The proposal addresses all categories, demonstrating a sufficient understanding: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes. |
(2 Points) The proposal addresses all categories, demonstrating an advanced understanding in two topics: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes. |
(3 Points) The proposal addresses all categories, demonstrating an advanced understanding in three topics: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes. |
(4 Points) The proposal addresses all categories, with an advanced understanding: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes.
|
Financial Sustainability |
The proposal fails to address all categories, or fails to demonstrate, at minimum, sufficient understanding in all four categories. |
(1 Point) The proposal addresses all categories, demonstrating a sufficient understanding: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare. |
(2 Points) The proposal addresses all categories, demonstrating an advanced understanding in two topics: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare. |
(3 Points) The proposal addresses all categories, demonstrating an advanced understanding in three topics: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare. |
(4 Points) The proposal addresses all categories, with an advanced understanding: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare. |
Events & Engagement |
The proposal fails to address all categories, or fails to demonstrate, at minimum, sufficient understanding in all four categories. |
(1 Point) The proposal addresses all categories, demonstrating a sufficient understanding: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate. |
(2 Points) The proposal addresses all categories, demonstrating an advanced understanding in two topics: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate. |
(3 Points) The proposal addresses all categories, demonstrating an advanced understanding in three topics: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate. |
(4 Points) The proposal addresses all categories, with an advanced understanding: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate. |
Membership |
[AUTO-FAIL] The proposal petition fails to achieve the minimum of 10 student members, excluding the founder(s). |
(1 point) The proposal petition succeeds in garnering at least ten student members, excluding the founder(s). |
|||
Self Reliance |
[AUTO-FAIL] The proposed student group will be unable to meet the requirements of the external affiliation letter. |
(1 point) The proposed student group will be able to meet the requirements of the external affiliation letter. |
|||