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[HIDDEN] New Group Proposal Rubric

[NEW MATERIAL HAS BEEN IMPLEMENTED AT THE BOTTOM]

New group proposals must score at least 18/30 points (or 15/25 for groups that do not handle money) on this rubric to be approved by SGS staff. Approval of a new group proposal does not mean that the group has been officially recognized. 

Criteria

Poor - 1 Pt

Satisfactory - 3 Pts

Excellent - 5 Pts

Unique Mandate & Scope

How is your group different from existing ones? 

Note: Scoring a 1 in this category will immediately lead to a proposal being denied

Proposed student group demonstrates extensive overlap in terms of scope, mandate, or activities with existing UASU Student Group(s) or campus services

Proposed student group demonstrates some overlap in terms of scope, mandate, or activities with existing UASU Student Group(s) or campus services

Proposed student Group demonstrates no overlap in terms of scope, mandate, or activities with existing UASU Student Group(s) and campus services

Sustainability

How will your group continue operating in future years? How will you continue to meet the basic requirements of student group recognition year after year?

Proposed student group provides limited plans to sustain membership, passing on of institutional knowledge, manage executive turnover, resolve conflict, or lack proper understanding of the democratic electoral processes.

Proposed student group provides general plans to sustain membership, passing on of institutional knowledge, manage executive turnover, resolve conflict, and some understanding of the democratic electoral processes.

Proposed student group provides comprehensive plans to sustain membership, passing on of institutional knowledge, manage executive turnover, resolve conflict, and possess a deep understanding of the democratic electoral processes.

Finances

How will your group handle their finances, including budgeting and fundraising? (Section only applies to groups who handle money)

Proposed student group provides limited strategies for budgeting, financial management, and fiscal sustainability. Contingency planning is nonexistent.

Proposed student group provides general strategies for budgeting, financial management, and fiscal sustainability. Some consideration was given to contingency planning and financial cost of the club’s activities.

Proposed student group provides comprehensive strategies for budgeting, financial management, and fiscal sustainability. Multiple avenues of income sources have been discussed in high detail. Plan for managing finances was made in consideration of the financial cost of the clubs’ activities. Contingency plan is well thought out.

Self Reliance

How will your group function independently on campus?

Proposed student group’s operation is highly reliant on an external organization for its resources. External organization or advisor/representative regulates and oversees all aspects of the student group.

Proposed student group’s operation is somewhat reliant on an external organization. External advisor/representative provides guidance for the group's activities.

Proposed student group’s operation is not reliant in any capacity on an external organization. Student group can function and carry out its affairs independently of support from the external organization.

Events and Engagement

What is your plan for engaging your members and/or the general campus community?

Proposed student group has no clear plans for contributing to campus student life.

Proposed student group provided general plans and timelines for contributing to campus student life. Some consideration was put into event frequency, accessibility, logistics, and promotion strategies.

Proposed student group provided general plans and timelines for contributing to campus student life. Timelines of specific events are provided, accompanied with sound reasoning on how these events contribute to campus student life. Thoughtful consideration was put into event frequency, accessibility, logistics, and promotion strategies.

Membership

How many potential members have you found already?
Note: Supplying a petition of less than 10 members will immediately lead to a proposal being denied

Proposed student group has provided a list of 10-15 prospective members, including the founder. No members, other than the founder(s), are interested in an executive position.

Proposed student group has provided a list of 16- 20 prospective members, including the founder. Two members, other than the founder(s), are interested in an executive position.

Proposed student group has provided a list of more than 20 prospective members, including the founder. Four members, other than the founder(s), are interested in

an executive position.

 

New group proposals must score at least 20/30 points on this rubric to be approved by SGS staff. Note that the proposals that recievereceive an AUTO-FAIL in any of the applicable categories will be denied even if the score is above threshold. Approval of a new group proposal does not mean that the group has been officially recognized. 

  UNIQUE MANDATE & SCOPE  

"How is your group different from existing clubs and programs?"
(0) | AUTO-FAIL

The proposed student group directly duplicates a pre-existing group on campus and/or campus program. If the student group has an external affiliate, the mandate and scope of the affiliate directly duplicates a pre-existing group on campus and/or campus program.
(2) 

The proposed student group demonstrates some overlap with pre-existing programs or groups on campus. The value proposed by the group would over-saturate a specific niche on campus.
(4)

The proposed student group demonstrates some overlap with pre-existing programs or groups on campus. The value proposed by the group would complement existing efforts to fill a specific niche on campus, but the niche could be addressed by a currently existing organization. 
(6)

The proposed student group demonstrates some overlap with pre-existing programs or groups on campus. The value proposed by the group would complement existing efforts to fill a specific niche on campus, and efforts would be enhanced by an additional organization.
(8)

The proposed student group demonstrates no overlap with pre-existing programs or groups on campus. The value proposed by the group would completely fill a specific niche not yet addressed on campus.

  CAMPUS & COMMUNITY CONTRIBUTIONS  

"How does your group interact with and contribute to your members, campus, and city?"
(0) | AUTO-FAIL

The proposal does not demonstrate a contribution to or value for the University of Alberta campus or the greater Edmonton community. It only describes value for its individual members.
(2) 

The proposal demonstrates a contribution to and value for either campus or the greater community, in addition to value for its individual members.
(4)

The proposal demonstrates a sufficient contribution to and value for campus and the greater community, in addition to value for its individual members. It describes a group that interacts with the campus community rarely.
(6)

The proposal demonstrates a sufficient contribution to and value for campus and the greater community, in addition to value for its individual members. It describes a group that interacts with the campus community on a semi-regular basis.
(8)

The proposal demonstrates an excellent contribution to and value for campus and the greater community, in addition to value for its individual members. It describes a group that interacts with the campus community on a regular basis.

  SUSTAINABILITY  

"How will your group continue to operate and meet recognition requirements in future years?"
(0)

The proposal fails to address all categories, or fails to demonstrate, at minimum, sufficient understanding in all four categories.
(1) 

The proposal addresses all categories, demonstrating a sufficient understanding: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes.
(2)

The proposal addresses all categories, demonstrating an advanced understanding in two topics: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes.
(3)

The proposal addresses all categories, demonstrating an advanced understanding in three topics: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes.
(4)

The proposal addresses all categories, with an advanced understanding: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes.

  FINANCES  

"How will your group track and manage finances with integrity?"
(0)

The proposal fails to address all categories, or fails to demonstrate, at minimum, sufficient understanding in all four categories.
(1)

The proposal addresses all categories, demonstrating a sufficient understanding: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare.
(2)

The proposal addresses all categories, demonstrating an advanced understanding in two topics: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare.
(3)

The proposal addresses all categories, demonstrating an advanced understanding in three topics: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare.
(4)

The proposal addresses all categories, with an advanced understanding: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare.

  EVENTS & ENGAGEMENT  

"How will your group host events that engages your membership and solidifies your group's campus identity?"
(0)

The proposal fails to address all categories, or fails to demonstrate, at minimum, sufficient understanding in all four categories.
(1)

The proposal addresses all categories, demonstrating a sufficient understanding: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate.
(2)

The proposal addresses all categories, demonstrating an advanced understanding in two topics: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate.
(3)

The proposal addresses all categories, demonstrating an advanced understanding in three topics: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate.
(4)

The proposal addresses all categories, with an advanced understanding: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate.

  MEMBERSHIP  

"Students groups must be composed of (at least) ten student members"
(0) | AUTO-FAIL

The proposal petition fails to achieve the minimum of ten (10) student members, excluding the founder(s).
(1)

The proposal petition succeeds in garnering at least ten (10) student members, excluding the founder(s).

  SELF-RELIANCE  

"Student groups are student-led initiatives, to be fostered and geared towards their unique vision."
(0) | AUTO-FAIL

The proposed student group will be unable to meet the requirements of the external affiliation letter.
(1)

The proposed student group will be able to meet the requirements of the external affiliation letter.

 


Criteria
Insufficient
Poor
Fair
Good
Excellent
Unique Mandate & Scope

[AUTO-FAIL] 

The proposed student group directly duplicates  a pre-existing group on campus and/or campus program.


If the student group has an external affiliate, the mandate and scope of the affiliate directly duplicates a pre-existing group on campus and/or campus program.

(2 Points) The proposed student group demonstrates some overlap with pre-existing programs or groups on campus. The value proposed by the group would over-saturate a specific niche on campus.(4 Points) The proposed student group demonstrates some overlap with pre-existing programs or groups on campus. The value proposed by the group would complement existing efforts to fill a specific niche on campus, but the niche could be addressed by a currently existing organization. (6 Points) The proposed student group demonstrates some overlap with pre-existing programs or groups on campus. The value proposed by the group would complement existing efforts to fill a specific niche on campus, and efforts would be enhanced by an additional organization(8 Points) The proposed student group demonstrates no overlap with pre-existing programs or groups on campus. The value proposed by the group would completely fill a specific niche not yet addressed on campus.
Campus & Community Contribution
[AUTO FAIL]
The proposal does not demonstrate a contribution to or value for the University of Alberta campus or the greater Edmonton community. It only describes value for its individual members.
(2 Points) The proposal demonstrates a contribution to and value for either campus or the greater community, in addition to value for its individual members.(4 Points) The proposal demonstrates a sufficient contribution to and value for campus and the greater community, in addition to value for its individual members. It describes a group that interacts with the campus community rarely.(6 Points) The proposal demonstrates a sufficient contribution to and value for campus and the greater community, in addition to value for its individual members. It describes a group that interacts with the campus community on a semi-regular basis.(8 Points) The proposal demonstrates an excellent contribution to and value for campus and the greater community, in addition to value for its individual members. It describes a group that interacts with the campus community on a regular basis.
Operational Sustainability
The proposal fails to address all categories, or fails to demonstrate, at minimum, sufficient understanding in all four categories.
(1 Point) The proposal addresses all categories, demonstrating a sufficient understanding: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes.

(2 Points) The proposal addresses all categories, demonstrating an advanced understanding in two topics: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes.

 

(3 Points) The proposal addresses all categories, demonstrating an advanced understanding in three topics: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes.

 

(4 Points) The proposal addresses all categories, with an advanced understanding: recruiting and retaining members, transitions and executive turnover, resolving conflict, and democratic electoral processes.

 

Financial Sustainability
The proposal fails to address all categories, or fails to demonstrate, at minimum, sufficient understanding in all four categories.

(1 Point) The proposal addresses all categories, demonstrating a sufficient understanding: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare.

 

 

(2 Points) The proposal addresses all categories, demonstrating an advanced understanding in two topics: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare.

 

 

(3 Points) The proposal addresses all categories, demonstrating an advanced understanding in three topics: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare.

 

(4 Points) The proposal addresses all categories, with an advanced understanding: the duties and responsibilities of officers, responsible and ethical asset management, the maintenance of financial records, and long-term financial welfare.

 

Events & Engagement
The proposal fails to address all categories, or fails to demonstrate, at minimum, sufficient understanding in all four categories.

(1 Point) The proposal addresses all categories, demonstrating a sufficient understanding: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate.

 

(2 Points) The proposal addresses all categories, demonstrating an advanced understanding in two topics: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate.

 

(3 Points) The proposal addresses all categories, demonstrating an advanced understanding in three topics: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate.

 

(4 Points) The proposal addresses all categories, with an advanced understanding: annual timeline and event frequencies, promotional strategies, event logistics, and event(s) relation to the group’s mandate.

 

Membership
[AUTO-FAIL] The proposal petition fails to achieve the minimum of 10 student members, excluding the founder(s).

(1 point) The proposal petition succeeds in garnering at least ten student members, excluding the founder(s).

 

Self Reliance

[AUTO-FAIL] The proposed student group will not be able to meet the requirements of the external affiliation letter.

 

(1 point) The proposed student group will be able to meet the requirements of the external affiliation letter.

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