Membership

Membership Management

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Membership Templates

Here you can find membership tier templates suitable for Rubric, with additional comments explaining the rationale. Student groups are encouraged to utilize these templates as they set up or reorganize their student group pages on the platform.

Prospective Member

Having a tier for prospective members is a great way of having a low-commitment trial for students interested in joining your organization. This is also a great way to ensure that your General Members are formally recognized in an invite-only tier, and are distinctively separate from people who do not meet requirements of membership as outlined in your constitution. You can also opt to transfer prospective members who do not meet requirements of general membership to the Associate Member tier, as outlined below.

Validity - 1 Semester	To avoid a backlog of interested people who initially sought out your club but lost interest, set the membership to last a short time. Then, those who meet membership requirements by the end of the semester can be transferred over to your general member tier. Anyone who does not meet the requirements can renew prospective member status, or change to an associate member.
Price - $0.00	Charging a fee for a prospective membership will (most likely) lead to a lack of interest. The price is up to the discretion of the student group; note that Rubric has a transactional fee for any purchases on their platform.
Description	Descriptions should match what is outlined in the constitution of the organization. An example is as follows: Interested in joining our student group? Prospective members get all our communications for upcoming ways to get involved - including volunteering, events, and more! Sign up now to find out if [Student Group Name] is the right fit for you! Please note that prospective members do not have voice or vote in group matters until they become general members.
[OPTIONAL] Terms & Conditions	You can add a terms and conditions if you feel the need to stress any additional information, or conduct of students. An example is as follows: By obtaining this membership, you agree to abide by our group’s Constitution, and all policies of the University of Alberta and [Student's Union/Graduate Student's Association]. Failure to abide by these policies may result in the following but not limited to: bad standing, suspension of membership, and expulsion from the group. In order to upgrade to general membership status, you must be currently enrolled as a University of Alberta students, attend at least one event in the past semester, and be in good standing.
Viewing - Active	Set the membership to active so anyone on Rubric can view and join automatically!
[OPTIONAL] Additional Questions	Additional questions are a great way to understand the general reputation of your organization. Here are some examples: How did you hear about us? (Instagram, Clubs Fair, etc...) What are you looking to get out of our club? (Leadership opportunities, volunteer opportunities, community, niche hobby, etc...) Additional questions are great if you have more information required for recognizing your members, or for getting some statistics for your club! Some examples include: Faculty (Science, Engineering, Arts, Education, etc) How did you hear about us? (Clubs Fair, Instagram, Word of Mouth, etc) What year of study are you currently enrolled in? (1st, 2nd... 5th+) Have you been a member with our club before? The additional questions can be formatted depending on the answers you are interested in obtaining (multiple choice, select-all, dropdown, short answer, etc). We strongly recommend making these sections optional.

General Member

General Members are a tier of membership that includes all University of Alberta students who are members (including executives). There can be additional requirements to become a general member of the group as outlined in your constitution.

Validity - 1 Year	Members must re-register with their student groups on an annual basis. All membership tiers must expire after one year.
Price - $0.00	The price is up to the discretion of the student group; note that Rubric has a transactional fee for any purchases on their platform.
Description	Descriptions should match what is outlined in the constitution of the organization. An example is as follows: General Members are any currently enrolled University of Alberta students, who have attended at least one event in the past semester, and are in good standing. General members are able to vote in all group matters.
[OPTIONAL] Terms & Conditions	A terms and conditions section is a great way of outlining good & bad standing for your student group. An example is as follows: By obtaining this membership, you agree to abide by our group’s Constitution, and all policies of the University of Alberta and [Student's Union/Graduate Student's Association]. Failure to abide by these policies may result in the following but not limited to: bad standing, suspension of membership, and expulsion from the group.
Viewing - Hidden	General Membership is for verified members of your student group that meet the requirements as outlined in your constitution. If you hide the membership, only people you invite can join.
[OPTIONAL] Additional Questions	Additional questions are great if you have more information required for recognizing your members, or for getting some statistics for your club! Some examples include: Faculty (Science, Engineering, Arts, Education, etc) How did you hear about us? (Clubs Fair, Instagram, Word of Mouth, etc) What year of study are you currently enrolled in? (1st, 2nd... 5th+) Have you been a member with our club before? The additional questions can be formatted depending on the answers you are interested in obtaining (multiple choice, select-all, dropdown, short answer, etc).

Associate Member

Having a tier for associate members is a great way of keeping track of individuals who might not want to be general members, or might not even be eligible to become general members, but want to stay in the loop with what your club is up to.

Validity - Custom Range	Set the range to a custom date that expires when your annual event calendar resets; a good date would be the date of your upcoming annual elections, or the end of the academic year. Please note that if you allow lifetime associate memberships, you may have to remove folks if your membership ratio no longer satisfies the requirements of student group recognition.
Price - $0.00	Charging a fee for an associate membership will (most likely) lead to a lack of interest.
Description	Descriptions should match what is outlined in the constitution of the organization. An example is as follows: Associate Members are members of the community who do not meet General Membership requirements due to their lack of student status or inability to commit to other requirements of membership. Associate Members have no voice or vote in group matters.
[OPTIONAL] Terms & Conditions	A terms & conditions section is a great way of outlining the expectations of volunteers: By obtaining this membership, you agree to abide by our group’s Constitution, and all policies of the University of Alberta and [Student's Union/Graduate Student's Association]. Failure to abide by these policies may result in the following but not limited to: bad standing, suspension of membership, and expulsion from the group.
Viewing - Approval [OPTIONAL]	Set the membership to manual approval so anyone can show interest in joining the group, but will need to have it be approved (application looked over) before they are accepted.
[OPTIONAL] Additional Questions	Additional questions are great if you have more information required for recognizing your members, or for getting some statistics for your club! Some examples include: Faculty (Science, Engineering, Arts, Education, etc) How did you hear about us? (Clubs Fair, Instagram, Word of Mouth, etc) What year of study are you currently enrolled in? (1st, 2nd... 5th+) Have you been a member with our club before? The additional questions can be formatted depending on the answers you are interested in obtaining (multiple choice, select-all, dropdown, short answer, etc).