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Constitution Updates

Student Group Constitutions

All student groups are required to have a suitable constitution, as determined by Student Group Services. If you need an introduction to constitutions or an explanation of what they are used for, check out the SGS Constitution Handbook.  All constitutions are required to follow the points outlined in our Constitution Checklist.

According to the Student Groups Procedure, your constitution must:

  1. Outline the purpose of group;
  2. Outline the membership eligibility;
  3. Outline the executive and membership roles and responsibilities;
  4. Demonstrate that the group functions in a democratic manner by outlining the elections process;
  5. Outline financial requirements that meet or exceed the University’s requirements as outlined below, and address what will happen to any assets, financial or otherwise, if the group should cease to exist for whatever reason.

Constitutions are reviewed when a group first establishes, and in the past, re-registering groups' constitutions were reviewed on a 3 year cycle. Student Group Services has suspended this cyclical review for re-registering groups due to capacity. Your group will not be required to upload its constitution during registration.

If your group would like to make amendments to your constitution, these must be reviewed and approved by Student Group Services before your group votes to approve any changes. Changes to the constitution will not be held in force until approved by Student Group Services.

Should an issue arise where a constitution must be consulted only the approved constitution will be held in force. Wherever a constitution comes into conflict or is silent, the relevant regulations of the highest legislative body take precedence. Please see the Student Groups Procedure and SU Student Group Operating Policy for more details on what constitutes an acceptable constitution.

Requesting Review of Constitution Amendments

The first step to request review of your constitution amendments is to login to your student account on hellorubric.com.

  1. Click the "Login" drop-down and select Student Portal.
  2. Login with your UAlberta email and password.
  3. Click the icon in the upper right-hand corner.
  4. From the options, click on the name of your student group under "Switch Accounts".
    1. You will now be viewing your club page as a club executive.

If you do not have access to switch to your club account, please have your group president follow the instructions on this page to assign you as an executive.

Then, you will need to complete an information update request form.

  1. In the upper navigation, click "Forms"
  2. On the Forms Overview page, look for the category "Other Forms"
  3. Select the "

    Student Group Information Update Request" form

  4. Complete the form, selecting all relevant updates your group requires and uploading the file with amendments.

Any changes submitted through this form must be reviewed and approved by Student Group Services (SGS) prior to being implemented. Please allow at least two business days for your request to be processed; constitution amendment review may require additional time. A member of the Student Group Services team will review your submission and follow up with an approval or additional guidance, if needed.

Finalizing Constitution Amendments

Once your constitution amendments are approved by Student Group Services, you may then bring the proposed amendment(s) to a general membership vote. After being passed by your members, the change may be formally implemented by uploading the new constitution to your group's Rubric account.

  1. In the upper navigation, click "Club Files"
  2. Click the folder with your club's name
  3. Click "Create Folder" and label it "Constitutions." If a folder already exists, please skip this step.
  4. Ensure the folder's sharing settings are set to "Clubs Access + Public" by clicking the three dots icon next to the folder name
  5. Upload the approved constitution to this folder.
  6. Use the title format "[Group_Name]_Constitution_[Year]_[version#]" to help our team distinguish which group, year, and version is being uploaded. example: Puppy_Club_Constitution_2025_v1
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