Club Homepage & Settings

The Club Homepage

Every student group on Rubric has its own homepage, createdwhich usingis linked to the club's account email. This homepage can be found on the Students' Union's Rubric, and is how students interested in a club interact with the organization.

In order to access this homepage, youlog canin eithervia loginyour user account and switch to the club account (which should only be done to assign the club's executives) or, anyour executive account. If you haveare yet tonot set yourselfup as a club executive, refer to this page. 

To first access the club's homepage from the executive (editing) view...

1. On hellorubric.com, click on the "Login" drop-down and select Students Portal.
2. Login with your UAlberta email and password.
   • If you are not yet set as a club executive, this won't work!
   
   
3. Click on the icon in the top-right of the screen
4. Click on the name of your club.
5. Using the top navigation bar on the club management page, click on Link in Bio.

If done correctly, your page should look like something like this:

You will always be able to tell if you are viewing your homepage as an executive,executive byif seeingyou can see the club link in the middle of the header.header, Alongalong with the ability to manually edit sections. AThe brieffollowing explanationsections ofcan eachbe of the tabs on this screen:edited:

• Memberships: Any membership types created and set to active are visible on your club page. This is how students can voluntary sign-up for your organization.
  
• News: You can post brief updates to your club homepage for people to read. It can include text, links to external websites, and a header - they appear (descending) from newest to oldest.
• Events: Any events approved by the Students' Affair Teamevents will appear in your events tab. Upcoming events that are still taking sign-ups are available, but it also lists past events.
• Merchandise: This feature is currently disabled by our Union.
• Committee: Any member assigned an executive role on CanvasRubric is displayed here. You can edit their profile picture, or,biography, or remove them from the public listing.
• Deals: If you have any deals for event tickets or membership prices -prices, they appear here for students to purchase.

Editing Link in Bio

Anything you want to edit can be done using the edit button (pencil icon) under each section tab outlined in the previous section. There are three other sections of your group's homepage that are open to customization...customization:

1. Profile Picture: Using the edit button on the left-side of the screen, you can upload a PNG file for your group's profile picture. This is displayed in all elements for your group:on the homepage, events, membership passes, and so forth.
2. Homepage Header: Using the edit button on the top of the screen, you can upload a PNG file for your group's banner. This is displayed as the backdrop for your group's homepage.
3. Homepage Bio: Underneath your group's formal title on the left side of the screen, there is an edit button. Here you can change the brief description of your club, along with linking different social medias (instagram, discord, external website, etc).
4. Email: At the bottom left-side, there is an envelope icon. Students can click this to get in contact with the club account email. Ensure this is set properly in your Society Settings.

After all of your edits are complete, you can click the View Live Page button. This will allow you to switch to a student-facing view of your homepage!

Society Settings

For those with access to the club account email, or executives with society setting permissions (we strongly suggest only the President have this permission) they are able to access the group's foundational features. In order to access the settings, log in via your user account and switch to your executive account. If you are not set up as a club executive, refer to this page.

1. On hellorubric.com, click on the "Login" drop-down and select Students Portal.
2. Login with your UAlberta email and password.
   • If you are not yet set as a club executive, this won't work!
   
   
3. Click on the icon in the top-right of the screen
4. Click on the name of your club.
5. On the club management page, click on the black icon in the top-right of the screen.
6. Click on "Settings"

If done correctly, you should be able to see a page similar to this:

There are two side-tabs on the left side of the club settings page: Settings, and Exec Team Management. More information about the latter can be found on this page.

For the club Settings, -there it hasare three sections. There aresections: the General Settings, the Subscription Settings, and the Bank Account settings.

General Settings

Basic features of your group can be edited and sorted on this part of the page. WeIf havea simpliedsection theis sectionsgreyed below:out, you will need to submit an information change request form via Rubric.

• Full Name - The full name of the group. 
• AcroynmAcronym - The shorthand name of the group. 
• Discord URL - You can upload a link to a discord server where your group is hosted.
• Category - The main category for your group. This is how students might filter clubs when searching for their interests.
• Contact Email - This is the email address that you will use to log into your club account, and communications related to your club's submissions will go to this email by default. Please ensure this is an email address that you have reliable access to, and is not an individual student's email.
• Business Number - Groups that are recognized businesses in Canada are assigned a unique 9-digit identifier number. This section will be left blank.
• Mailing Address - The address for where mail will be sent for the group. This can be left blank.blank, or you can use the Student Life Central address.
• Facebook Page - You can upload a link to a FaceBook page that represents your group.
• Account Password - The login password for the club account. Do not share/change this unless you are the group's President!
• University - To always be set to the University of Alberta. DO NOT ALTER THIS or you will be locked out of your student account, and Student Group Services is unable to access it for you. 
• Colour Hex - This feature has yet to be implemented on the platform.
• Society Logo - The logo of your group page, which will show up on all elements of your club (events, homepage, membership passes). Please ensure your logo is in compliance with trademark requirements.

IfUse youthe forgotInformation Change Request Form to update your group password,name, oracronym, wouldbank likeaccount tosettings, changeand the full name or shorthand of your group, please contact clubs@uasu.camore!

Subscription Settings

Rubric automates messages (emails & SMS) to all clubs and users on their platform. Though we strongly reccomendrecommend keeping these features on, groups have the right to toggle specific subscriptions at their discretion. Simply uncheck one of the messaging services, and you will stop recievingreceiving communications.

Bank Account Settings

For groups that wish to use Rubric for monetary transactions, you will need to uploadinput your banking information. Once your bank account information is set, payments will be sent to that account from ticket, membership, or deal sales.

Note that, this will not give Rubric unrestricted access to your bank account. Rather, it will work like other transaction platforms (e.g. Paypal) as a means of transferring money from one digital wallet to another. 

The settlement is the schedule for when these revenues will be sent to your account; a.k.a. the payout.

• Weekly: Receive sales proceeds every 7-14 days

• Monthly: Get funds deposited monthly

• Post Event: Receive funds following your event, typically within 1-2 weeks.

For membership and merchandise sales, payments are sent to your account weekly.

If you have more questions regarding how the bankingpayment system works on Rubric, please reach out to their support team at support@hellorubric.com.