Regulation 320.08: Candidate’s Meeting

01: Meeting Requirements

1. The meeting shall:

   1. be held on a Business Day;

   2. start no earlier than 6:00pm; and

   3. start no later than 9:00pm.
      
      

2. The C.R.O. shall:

   1. arrive by the scheduled start time; and

   2. take attendance by roll call at the start and end of the meeting.
      
      

3. At the Candidate and registration meeting, the C.R.O. shall, at minimum:

   1. review all relevant bylaws, rules, and regulations, including this regulation, and respond to questions about same;

   2. announce the time and date of any Forums scheduled;

   3. determine and announce which Candidates are joke Candidates;

   4. where two (2) or more Candidates have asked to appear on the ballot under names that are either identical or so similar as to be effectively indistinguishable, determine and announce under what names each of the two (2) or more Candidates shall appear on the ballot;

   5. announce any methods that will be regularly used to communicate with Candidates; and

   6. take attendance for the purpose of verifying compliance with Section 02;

   7. for Executive and Board of Governors Elections, announce the times, dates, and locations of daily meetings; and

   8. create a register listing the Members registered for each plebiscite and referendum side as well as the side manager for each.
      
      

02. Attendance

1. All Candidates or side managers shall either:

1. attend the Candidates meeting in its entirety; or

2. designate a proxy via email to the C.R.O. prior to the scheduled start time of the meeting.

1. A proxy may only be designated to represent one Candidate or side manager and must attend the meeting in its entirety.

2. The C.R.O. shall grant exemptions to Section 01(1) to Candidates or side managers, but shall do so only where the Candidate or side manager:

1. requesting the exemption provides a sufficient reason to the C.R.O. via e-mail at least forty-eight (48) hours prior to the commencement of the Candidates meeting; or

2. informs and provides satisfactory evidence to the C.R.O. of absence due to an unforeseen academic circumstance for which no notice could be given; or

3. informs and provides satisfactory evidence to the C.R.O. of an emergency for which no notice could be given; or

4. was nominated under Bylaw 320, Section 07.

3. Where a Candidate or side manager is granted exemption under Bylaw 320, Section 07, they shall refrain from Campaigning until they attend a subsequent meeting with the C.R.O., within a reasonable amount of time, to discuss the content presented at the Candidates meeting.

4. In the event of an extension under Bylaw 320, Section 07 the CRO shall hold an additional meeting for new Candidates or side managers.