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Regulation 110.06: Students’ Council and GFC Replenishment

01. Students’ Council and General Faculties Council Temporary Vacancy Replenishment

  1. In the event of a Councilor vacancy immediately following the general election period for Students’ Council, there shall be a temporary vacancy replenishment.

  2. The CRO shall create a Vacancy Petition form for all faculties with vacancies and disseminate the form broadly, including to the Faculty Association that holds the vacancy.

  3. The Vacancy Petition form, to be filled out by the candidate, shall include:

    1. The name, e-mail, faculty, and ID number of the candidate seeking to fill the vacancy;

    2. A signed acceptance of the petition by the candidate;

    3. A signed letter from their home faculty confirming that the candidate is in good academic standing under University regulations;

    4. A list of nominators including the names, faculties, years, signatures, and student identification numbers;

    5. A copy of Regulation 110.06;06; and

    6. A link to the Vacancy Petition webpage.

    7. A 500 word expression of interest for why they want to be on Students’ Council or GFC.

  4. For the petition to be declared valid, the candidate must collect a minimum of 10 signatures.

  5. The Vacancy Petition form for Open Studies students shall include all requirements mentioned in (3) but shall not include the requirements in (4).

  6. Councilors appointed under this section shall hold office until the by-election unless they leave their position before the by-election.


02. Students’ Council and General Faculties Council Permanent Vacancy Replenishment

  1. In the event of a Councilor vacancy immediately following the by-election period for Students’ Council, there shall be a permanent vacancy replenishment. 

  2. The CRO shall create a Vacancy Petition form for all faculties with vacancies and disseminate the form broadly, including to the Faculty Association that holds the vacancy.

  3. The Vacancy Petition form, to be filled out by the candidate, shall include:

    1. The name, e-mail, faculty, and ID number of the candidate seeking to fill the vacancy;

    2. A signed acceptance of the petition by the candidate;

    3. A signed letter from their home faculty confirming that the candidate is in good academic standing under University regulations;

    4. A list of nominators including the names, faculties, years, signatures, and student identification numbers;

    5. A copy of Regulation 110.06;06; and

    6. A link to the Vacancy Petition webpage.

    7. A 500 word expression of interest for why they want to be on Students’ Council or GFC.

  4. For the petition to be declared valid, the candidate must collect a minimum of 10 signatures.

  5. The Vacancy Petition form for Open Studies students shall include all requirements mentioned in (3) but shall not include the requirements in (4).


03. Vacancy Replenishment Submission

  1. The completed Vacancy Petitions in Sections 01 and 02 shall be submitted to the CRO or UASU Governance Team.

  2. The first valid Vacancy Petition submitted for a given faculty will trigger a seven (7) day period after which no other petitions will be received per vacant seat.

  3. If no other valid Vacancy Petitions are received within the seven (7) day period, the successful candidate shall be declared a Councilor for the vacant seat for the remainder of that term.

  4. If two or more candidates submit valid Vacancy Petitions for the same seat during the seven (7) day period, the candidate with the most signatures at the end of this period shall be the winner.

  5. Any candidate shall be allowed to retrieve their petition during the seven (7) day waiting period to collect more signatures, so long as the final petition is re-submitted by 5:00pm on the last business day prior to the deadline.

  6. In the event of a tie in the number of signatures, the CRO shall determine the winner by flipping a coin or other random-chance tie-breaking method in the presence of the DRO or a member of the UASU Governance Team.

  7. Individuals that are ineligible to submit Vacancy Petitions include:

    1. Any member of Students’ Council; or

    2. The Speaker of Students’ Council; or

    3. The CRO or DRO; or

    4. Any student who ran during the previous general election or by-election and lost to none of the above; or

    5. any student who has previously used this mechanism in the last 365 days.


04. Vacancy Replenishment Timeline

  1. For temporary replenishment under Section 01, vacancy petitions will open from the first business day following the Students’ Council and GFC General Election to five (5) days before the Fall By-Election of the same year.

  2. For permanent replenishment under section 02, vacancy petitions will be open from the first business day following the fall by-election to February 1 of the subsequent year.

  3. The UASU Governance Team, with the assistance of the CRO, shall create and maintain a Vacancy Petition webpage to list the current status of all vacant Students’ Council seats.

    1. The link to this webpage shall be included in the Vacancy Petition package; and

    2.  This webpage shall be maintained with regular updates, deadlines and other relevant information; and

    3. At a minimum, the number of packages submitted in each faculty shall be updated daily during the seven (7) day deadline period.


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