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Regulation 100.08: Definitions

  1. “Aboriginal” means:
        A self-identified First Nation, Metis, or Inuit undergraduate student.
        A student group, Student Representative Association, or collective whose mandate is Aboriginal-specific and includes undergraduate students;
  2. "Academic Year” shall be from May 1st to the following April 31st;
  3. “ARRC” means the Aboriginal Relations and Reconciliation Committee, a standing committee of Students’ Council;
  4. “Balance of probabilities” is the burden of proof that a fact or situation is substantially more probable than improbable;
  5. “Banner” shall be any Campaign Material composed of paper, cloth, or similar material of a total area greater than four (4) square feet;
  6. "Business Day(s)” shall be any and all hours occurring between 09:00 and 17:00 between Monday to Friday local Edmonton time;
  7. “By-Election” shall refer to any election called by the Chief Returning Officer in addition to the Winter General, Winter Council or Fall Council Elections;
  8. “CAC” shall be the Council Administration Committee;
  9. “Campaign” shall be the period of time during which Campaign activities are permitted;
  10. “Campaign Activity” shall be any act, planned or organized by or on behalf of any Candidate that is calculated to convince Members to vote in a given way;
  11. “Campaign Expense” shall be any and all expenditures incurred in engaging in Campaign activities;
  12. “Campaign Materials” shall be any physical or electronic media produced or distributed as part of Campaign activities;
  13. “Campaign Period” shall refer to the length of time between the conclusion of the Pre-Campaign Period and the conclusion of voting;
  14. "Candidate" shall be any Member whose nomination is accepted under this bylaw;
  15. “Commencement Meeting” or “Candidates Meeting” shall refer to the initial mandatory meeting held to review elections rules or regulations and answer Candidate questions;
  16. “Conclusionary Meeting” shall be the final mandatory meeting held to address last-minute issues and delegate campus cleanup assignments;
  17. “Confidential information” shall be any record, document, or file created by the Students’ Union that is not
    publicly available and is only available to a limited list of people.

  18. “Consultation” is the act of exchanging information and opinions about something in order to reach a better understanding of it or to make a decision, or a meeting for this purpose. Consultation with FNMI students and student groups may include,

        Advertising (radio/website/e-mail) the Students’ Union’s intention to begin the process prior to its start;
        Installing and advertising appropriate facilities and methods, such as a centralized e-mail or online feedback form, for the ongoing gathering and updated dissemination of information between the Students’ Union and the public;
        Soliciting e-mail addresses for automatic updates regarding information changes and/or upcoming events;
        Attendance at other community events to promote the consultation process;
        Use of newsletters and surveys; and
        Holding and advertising public open houses;

  19. “Compensation” is providing a person with some form of appreciation for services provided.

  20. “Constituency” shall refer to the membership of an Association;
  21. "Council" shall be either be Students' Council or General Faculties Council (GFC) as the context requires;
  22. "Councilor" shall be a student representing a specific faculty and the student body as a whole, on Students' Council or General Faculties Council (GFC) as the context requires;
  23. "Council Member" shall refer to all members of Students' Council;
  24. “CPI” shall refer to the Consumer Price Index for the Province of Alberta;
  25. "CRO” shall be the Chief Returning Officer of the Students’ Union;
  26. “Dedicated Fee Unit” and “DFU” shall refer to any fee collected through the Students’ Union in accordance with Bylaw 160;
  27. “DIE Board” shall be the Discipline, Interpretation, and Enforcement Board of the Students’ Union;
  28. “Direct Associate” shall be a person or entity whose interests are closely connected with a Councilor's personal interests, including but not limited to: a partner or family member; a business partially or wholly owned by the Councilor; an employer or employee; or a business partner;
  29. “Directives” are formal instructions that oblige the Students’ Union and its representatives to take, or avoid specific action. Directives are intended to govern and influence the University of Alberta Students’ Union and its representatives in how it engages and consults with FNMI students and student groups;
  30. “DRO(s)” shall be the Deputy Returning Officer(s) of the Students’ Union;
  31. “Election Period” shall refer to the length of time between the nomination deadline and the announcement of unofficial results;
  32. “Elections Staff” or “Elections Office” shall refer to the CRO and DRO(s);

  33. “Executive Committee” is the duly elected representatives of the Students’ Union and includes:
        President,
        Vice President Academic,
        Vice President External,
        Vice President Student Life,

        Vice President Operations and Finance, and
        General Manager (Unelected, non-voting member).

  34. “General application” means any law, policy, or other legislative instruments which result in effects that
    apply to all students equally;

  35. “Faculty” shall be any entity defined by the University of Alberta General Faculties Council as either a faculty or a school and in which Members are registered and shall include Open Studies;
  36. “Fall Election” shall refer to all elections occurring in the fall term;
  37. "Fiduciary Responsibility" shall refer to a Councilor's or Executive's duty to safeguard the welfare and long-term sustainability of the UASU.
  38. “Forum” shall be any event organized by an entity other than the Students’ Union, a Candidate, side, or a Volunteer acting on behalf of a Candidate or side at which Campaign activities are facilitated;
  39. “General Election” shall be the General Election of the Executive Committee and the Undergraduate Board of Governors or the General Election of Faculty Councilors;
  40. “Introductory Meeting” shall refer to the first meeting in April in which Members-Elect dispose of any procedural matters for the upcoming year, but prior to the Installation Ceremony and term of office beginning.
  41. “Joke Candidate” shall be any Candidate who chooses to use a name of their choice and discloses that they are a joke Candidate, with the knowledge that they cannot hold office; 
  42. “Legislation” means:
        Students’ Union bylaws;
        Students’ Union political policies;
        Students’ Union standing orders; and
        General orders of Students’ Council;
  43. “Member” shall be anyone who is an undergraduate student currently enrolled in at least one course for credit at the University of Alberta;
  44. “Plebiscite” shall be a vote, open to all Members, held on a given question but whose result is not legally binding upon the Students’ Union;
  45. “Poster” shall be any Campaign Material composed of paper, cloth, or similar material, of a total area of under four (4) square feet that is designed to be posted on a wall or similar place;
  46. “Pre-Campaign Period” shall refer to the length of time between the declaration of a nominee as a Candidate and the commencement of the Campaign Period where Campaign activities are prohibited;
  47. “Preferred Name” shall be the name which an individual consistently uses to identify themselves in their day to day life in place of their given name;
  48. “Primary Volunteer” shall be a person registered as part of a Candidate’s Campaign who that Candidate has selected to serve as a primary Volunteer for the purposes of this bylaw;
  49. “Principles” are the set of operational and/or technical measures, procedures, or practices for Students’ Union-wide use. Principles are the guiding tenants detailing how the Students’ Union and its representatives are expected to conduct certain aspects of their duties as they relate to FNMI students and student groups at the University of Alberta;
  50. “Professional Misconduct” shall be action or inaction that violates a Councilor's or Executive's fiduciary responsibilities or fundamental ethical standards;
  51. “Public information” shall be any record, document, or file created by the Students’ Union that is available
    to any member of the Students’ Union.
  52. “Referendum” shall be a vote, open to all Members, held on a given question and whose result is legally binding upon the Students’ Union;
  53. “Registered Student Group” shall refer to a student group at the University of Alberta that has successfully registered as a Students’ Union student group with Student Group Services;
  54. “Satisfactory attendance” is defined as being present for at least 50% of roll calls per trimester.
  55. “Side” shall be any person or group of people who have their registration as a plebiscite or referendum side accepted under this bylaw;
  56. “Side Manager” shall be a person registered as part of a plebiscite or referendum side who those Members of that side have selected to serve as side manager;
  57. “Students’ Council” means the highest governing body of the University of Alberta Students’ Union, as constituted by the statute of the province of Alberta;
  58. “Student Representative Association” and “SRA” shall refer to any association of undergraduate students that represents a definable and enumerable constituency, to which Students’ Council exclusively delegates its representative authority;
  59. “Student Representative Association Membership Fee” shall refer to any fee collected through the Students’ Union on behalf of a Student Representative Association in accordance with Bylaw 160;
  60. “Students’ Union” means the University of Alberta Students’ Union, as incorporated by the statute of the province of Alberta;
  61. “Uncontested Election” shall refer to any race where the number of nominees is equal to or less than the number of seats available;
  62. “Update Meeting” shall be any meeting called by the Chief Returning Officer during the election period to address issues of importance that arise during the election;
  63. “University” shall be the University of Alberta; 
  64. “Unsatisfactory attendance” shall be defined as being present for less than 50% of roll calls per trimester.
  65. “Volunteer” shall be any individual who assists in Campaign activities;
  66. “Voter” shall be any Member who exercises their entitlement to vote;
  67. “Voting Period” shall refer to the length of time when ballots may be submitted by electors;
  68. “Winter Council Election” shall refer to the University of Alberta Students’ Union Students’ Council and University of Alberta General Faculties Council elections occurring in the winter term; and
  69. “Winter General Election” shall refer to the University of Alberta Students’ Union Executive Committee and University of Alberta Undergraduate Board of Governors Representative elections occurring in the winter term;
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