BYLAW 130: EXECUTIVE COMMITTEE

01. Composition

1. The Executive Committee consists of:

1. the President;

2. the Vice President (External);

3. the Vice President (Academic),

4. the Vice President (Operations and Finance);

5. the Vice President (Student Life); and

6. the General Manager, as a non-voting member.

02. Mandate

1. The Executive Committee shall manage those aspects of the Students’ Union not otherwise provided for in legislation; and represent the Students’ Union to all external parties.

2. The Executive Committee has the authority to direct any of its members; and may delegate any of its authority.

03. Conduct of Meetings

1. The President is the Chair of the Executive Committee.

2. Quorum of the Executive Committee is four voting members.

3. The Executive Committee has the same reporting requirements as a standing committee of Students’ Council.

04. Members

1. The President 

1. shall develop and maintain awareness of significant issues that impact students; 

2. is the primary spokesperson for the Students’ Union;

3. shall supervise the affairs of the Students’ Union subject to the authority of the Executive Committee and Students’ Council; and

4. has the authority to direct the General Manager.

2. The Vice President (External)

1. shall develop and maintain awareness of significant issues external to the University of Alberta that impact students;

2. shall advocate for the Students' Union to the federal, provincial, and municipal governments;

3. shall lead and coordinate the Students' Union's efforts on advocacy external to the University of Alberta; and

4. shall lead and coordinate the Students’ Union’s efforts on fundraising.

3. The Vice President (Academic)

1. shall develop and maintain awareness of significant academic issues that impact students;

2. shall advocate on behalf of the Students' Union on academic issues; and

3. shall lead and coordinate the Students' Union's efforts on academic advocacy.

4. The Vice President (Operations and Finance)

1. shall develop and maintain awareness of the Students’ Union’s operations and finances;

2. shall oversee those portions of the Students’ Union’s budget process falling within the realm of the Executive Committee;

3. shall provide operational and financial advice to the Executive Committee and its members; and

4. shall, in the absence of the President, chair the Executive Committee, and have the authority to direct the General Manager.

5. The Vice President (Student Life)

1. shall develop and maintain awareness of significant non-academic issues internal to the University of Alberta that impact students;

2. shall advocate on behalf of the Students' Union on non-academic issues internal to the University of Alberta; and

3. shall lead and coordinate the Students' Union's efforts on advocacy on nonacademic issues internal to the University of Alberta.

6. The General Manager

1. shall provide support to the Executive Committee and its members;

2. shall implement the directives of the Executive Committee; and

3. shall oversee and direct those portions of the Students’ Union staff who report, directly or indirectly, to them.

4. shall provide a semesterly report to council about their work

05. Permanent Subcommittees of the Executive Committee

1. Membership of Permanent Subcommittees shall be determined by the Terms of Reference of each Committee. These Terms of Reference shall have the same force as a Regulation, with any amendments to those terms following the same requirements as a Regulation.

2. Student Group Committee

   1. Two (2) voting members of the Students’ Council;

   2. The Vice President Student Life; and

   3. The Vice President Academic.

   4. Four students-at-large, two of whom must be executives of a student group; and

   1. Two staff members of Student Group Services recommended by Student Group Services; and

   2. Two staff members of the University recommended by the Dean of Students, one of whom must be from the office of the Dean of Students.

   3. Shall be an ad-hoc committee;

   4. Shall receive reports on all student group investigations carried out by SU staff;

   5. Shall make determinations on matters of student group discipline;

   6. Shall make determinations on matters of registration and event approval in situations where Student Group Services staff cannot automatically approve the registration or event submission of a Student Group.

   7. Shall review and make recommendations on policy and procedures to Student Group Services and on bylaw to Students’ Council.

   8. The chair of Student Group Committee shall be a member of Students’ Council.
      

   9. Shall consist of the following voting members:

   10. Shall consist of the following non-voting members:

Sustainability Committee

1. Provide funding for projects that improve the environmental, economic, and/or social sustainability of Students’ Union spaces (referred to in these Standing Orders as “sustainability and capital projects”);

2. Shall ensure that all Fund projects demonstrate a clear contribution to environmental, economic, and/or social sustainability; and

3. In fulfilling section 2e-2g, the committee shall:

1. Operate in accordance with Bylaw 100 of the University of Alberta Students’ Union

2. Oversee the distribution of the Student Project Green Fund;

3. Support the Students’ Union in its efforts to implement approved projects;

4. Review and refer major Sustainability and Capital Fund projects deemed appropriate to Students' Council for approval, by a two-thirds majority of Students’ Council; and

5. Report the current distribution of the total annual fund each trimester.

1. One (1) member of the Students’ Union’s Executive Committee;

2. Three (3) members of Students’ Council;

3. Four (4) Students-at-Large;

4. One (1) member from Indigenous Students’ Union (ISU), as appointed by the Indigenous Students’ Union; and

1. One (1) staff member of SustainSU recommended by SustainSU.

2. Shall be an ad-hoc committee;

3. Shall perform annual evaluations of the Students’ Union’s sustainability practices in the areas of governance, operations, services, advocacy, and events;

4. Shall note opportunities for improvement, following an evaluation, and provide practical recommendations for change;

5. Shall ensure that the Students’ Union adheres to current sustainability standards and follows best practices whenever possible;

6. Shall act as a fund management committee for the Sustainability and Capital Fund;

7. Shall provide up to $10,000 of funding for each approved student sustainability project that shall positively impact the campus community (referred to in Standing Orders as “Student Green Fund projects”);

8. Shall effectively administer the Sustainability and Capital Fund, in accordance with the referendum passed in March 2020. As per that referendum, the Sustainability and Capital Fund is intended to provide funding that allows for the renovation and improvement of Students’ Union-controlled spaces on campus like SUB. The Sustainability and Capital Fund shall:

9. Shall consist of the following voting members:

10. Shall consist of the following non-voting members:members

 

3. SUB Art Committee

1. 1. Vice President (Operations & Finance) or designate;

   2. Vice President (Student Life) or designate;

   3. Senior Manager (Marketing & Communications); other UASU employees as deemed necessary; and

   4. Three undergraduate students-at-large.

   5. Shall be an ad-hoc committee;

   6. Shall work to create a collection of artwork (the Collection) for display throughout the Students’ Union Building;

   7. Shall identify and evaluate potential sources for new artwork to add to the Collection;

   8. Shall prioritize the recruitment of and consult with members of marginalized groups on campus;

   9. Shall give preference to artwork created by University of Alberta students and alumni

   10. Shall elect artworks to be added to the Collection and recommend their acquisition to the Executive Committee; and

   11. Shall consist of the following voting members:Committee.
       

4. Health and Dental Plan Committee

1. The Vice President (Student Life) or Designee, as chair;

2. The Vice President (Operations & Finance) or Designee;

3. Two (2) members of Students’ Council;

4. Three (3) Undergraduate Students-at-Large.

1. 1. Representative(s) from health plan administrator;

   2. The Students’ Union Controller.

   3. Shall be an ad-hoc committee;

   4. Shall create policy and set direction for the structure and delivery of the SU Health & Dental Plan;

   5. Shall provide feedback to health and dental plan administrator on communications, coverage, service, and all components related to the plan;

   6. Shall review and recommend any benefits or premium changes to Students’ Council;

   7. Shall acti as the approval and review body for any appeals, claims, exemptions, or special requests made by students;

   8. Shall choose the health and dental plan administrator and renew the contract and conditions on a set timeframe;

   9. Shall consist of the following voting members:

   10. Shall consist of the following non-voting members:

06. Term of Office

1. The President and the Vice Presidents of the Students’ Union must be members of the Students’ Union.

2. The President and the Vice Presidents of the Students’ Union shall be elected to serve a term lasting from May 1 to April 30 of the following year.

3. The General Manager shall be selected in a manner prescribed by the Executive Committee and shall serve at the pleasure of the Executive Committee.

07. Right to Attend Executive Committee

1. Every member of the Students' Union is entitled to attend any meeting of the Executive or Sub-committee of the Executive Committee except the portions of any such meeting that occur in camera, so long as a request is made with the Chair of the meeting in writing a reasonable time in advance of the meeting.
2. The Chair of the meeting may expel any person, including an Executive, from a meeting for improper or disruptive conduct.