Executive Team

Updating Your Executive Team

On Rubric, executive management is only available through two paths. The club account, or an individual with an executive role that has society setting permissions. 

If you have not been set as an executive with society settings permissions, or this is your first time accessing the group page, you will need to use the club account. If you have been set as an executive with society settings permissions, you can switch to the club account via your student account and edit the executive team.

You will first need to login to your account on hellorubric.com.

• If you are logging in with the club account - use the Club Portal from the Login drop-down.
• If you are logging in as a user - use the Student Portal from the Login drop-down.
  • From there, click on your icon in the top-right corner, and switch to the club management page.

Then, navigate to the executive setting page. 

1. Click on the black icon in the top-right corner of the screen.
2. Select "Society Exec" from the drop-down list.

There are two tables in this section. The top table is for creating or editing pre-existing roles.

1. Click "Create New Role" for new positions.
   
   • Fill in the fields - the name of the position (per your constitution) and the permissions of the role.
   • Any given role can be assigned to multiple people (i.e. two Co-Presidents can both be given the same permissions, using one President role).
2. You can also edit the current positions.
   • Click on the three dots located to the right side of a position, and click "Edit" position.
     • The one roles that cannot be deleted, or have their name changed, are the default ones set by Rubric - President, Treasurer, Secretary, and Vice President.

The bottom table is for assigning executive roles to your members. 

1. Click "Add club executive" to assign a new role to a member.
   • This field requires their name, UAlberta email, and the role assigned - do not add their student ID number.
2. Click the three dots next to a listed member to change their assigned role, or remove them from the executive list.

These individuals can now access the club management page by logging into their student accounts and switching the page view. The level of access a given executive is permitted is based on their permission setting.

Executive Role Permissions

Below you will find a comprehensive breakdown of what permissions, when assigned to an executive role on Rubric, give what level of access to your organization's page.

*We strongly recommend that the society settings only be given to the President (or equivalent) for the organization's security purposes.