| ## Type of Event
| Select the category that best describes your event. This choice is mainly for promotion and affects how your event will be filtered and displayed on the Rubric website so students can find it easily.
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| ## Event Information
| This page collects the basic details of your event. You’ll enter the event name, date and time, location (or online link), and upload a promo banner. You’ll also provide a short description that tells students what the event is about and why they should attend.
Optional fields let you add extra information such as a Facebook event link, refund policy, or terms and conditions.
When creating or editing an event, you will now see a new option:
- Is your event private? - enabling this setting makes the event private
When this option is turned on, the event will not appear in any public menus or search results within the Campus Portal. You can share the event directly through the unique event link.
For detailed instructions, visit the[ Rubric Help Center guide on creating an event](https://helpcenter.hellorubric.com/articles/7281219-how-to-create-an-event#mr42cqq7qcp).
|
| ## Tickets
| This page lets you set up tickets for your event. You can create free or paid tickets, limit the number available, and set sales start and end dates.
Since tickets cannot be disabled in Rubric, student groups not using tickets should create a placeholder ticket called “Not Applicable” with a price of $0.00.
For detailed instructions, visit the[ Rubric Help Center guide on creating tickets](https://helpcenter.hellorubric.com/articles/7281219-how-to-create-an-event#3epofbibzae).
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| ## University of Alberta Students' Union Questions
| This section of the form is reviewed by a Student Affairs Advisor or SGS staff to support your group and address event risk management considerations.
A full list of the questions in this section is provided later in this document ([see ‘Preview of Event Form Questions’](https://docs.google.com/document/d/19GAKHOJdVcbT39JZzEqICIirKCBAdClW063LsRq9wqo/edit?tab=t.mk84vm2dh1td#heading=h.hfgafucqwtjo)).
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| ## Upsell Merchandise
| Rubric includes a merchandise feature that allows student groups to sell items like shirts, hoodies, or other gear online.
This feature is not enabled at the University of Alberta, so you can skip this page when completing your event submission by clicking next.
|
| ## Event Summary
| This is the final review page before submitting your event. Double-check your event details, ticket setup, and any other information you’ve entered.
To complete your submission, you must click Publish. If the event is not published, it will not appear in the Student Affairs Advisors’ queue for review.
For more guidance, visit the[ Rubric Help Center guide on the event summary page](https://helpcenter.hellorubric.com/articles/7281219-how-to-create-an-event#0lqmsrii4t6).
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