Student Group Resource Hub

This is a running list of all resources available to registered student groups, based on registration level. There are so many resources available on campus, and it can be challenging to remember who offers them, and how many are offered! Our hope is that this list can help introduce your group to all the perks, supports and resources available to you, and help clarify how to access them. Perks are categorized by their type (i.e. knowledge, risk management, digital resources, physical resources, space, recruitment, promotion, monetary funding, and in kind funding) and who provides the service (i.e. University of Alberta units, University of Alberta Students’ Union units, other on campus units). Please visit the main website for each resource for the most up to date information; this resource list is a living document and will be updated periodically!

• Introduction
• Advising
• Event approvals
• Licensing and Trademarks
• Presentations and Workshops
• Student Group Flex Space
• SUB Bookings
• Campus space bookings
• Table bookings
• Storage rentals
• Mailing Address
• Student group CCID
• SGS Newsletter
• Tabling at Clubs Fair
• Postering
• Safewalk Postering service
• Student Digest and Faculty Newsletters
• Student Group Discount Card program
• Reusable Dish Program
• Equipment rentals
• Board game rentals
• AC+B Funding
• Alberta Public Interest Research Group Working Groups
• UASU Student Group Grants
• UASU Awards

Introduction

What is student group recognition?

Via Student Group Operating Policy

Student groups are an integral part of the student experience on campus. Supporting student groups is a valuable service of the University of Alberta Students’ Union (UASU).

 These groups may be defined in a variety of ways, according to, for example, a shared program of study, a commitment to service, a common activity, philosophy or background or particular perspective. When a Student Group is Recognized by the University, responsibilities and benefits result for both. Student groups are expected to register annually to maintain their recognition. 

Associate Student Group recognition is granted by the UASU via Student Groups Services. These groups must have at least 10 current University of Alberta students as members, and there must be at least 2/3 students at minimum, if non-student members can join. All executives must be current University of Alberta students. These groups are eligible for perks available to registered student groups.

If a group is composed of over 50% Undergraduate student executives, then the group will be recognized by the Students’ Union. These groups are eligible for perks available to UASU Student Groups in addition to the perks available to Associate Student Groups.

If a group is predominantly graduate students, then it could be recognized by the Graduate Students’ Association (in addition to the University of Alberta). Over ⅔ of members  in these groups must be University of Alberta graduate students. All executives must be current University of Alberta students, and 75% or more must be graduate students. These groups are eligible for perks available to Associate Student Groups and GSA recognized groups.

What is this resource? 

It’s a running list of all perks available to registered student groups, based on registration level. There are so many resources available on campus, and it can be challenging to remember who offers them, and how many are offered! Our hope is that this list can help introduce your group to all the perks, supports and resources available to you, and help clarify how to access them.

Perks are categorized by their type (i.e. knowledge, risk management, digital resources, physical resources, space, recruitment, promotion, monetary funding, and in kind funding) and who provides the service (i.e. University of Alberta units, University of Alberta Students’ Union units, other on campus units).

How can you help?

Let SGS know if there is something missing from this list, or if it’s under the wrong recognition level! All feedback can be emailed to clubs@uasu.ca with the subject line “Student Group Perks Masterlist”

Advising

Got questions about running your student group? Student Group Services can help! Here are our options for student group advising.

Student Life Central, SUB 0-81: SGS works closely with the support of UASU InfoLink. They take on a lot of our front-facing correspondence and tasks, allowing us to help student groups with greater challenges and ideas. They are the quickest way to get an answer if you’re unsure about anything, and if they don’t have the answer, they’ll know exactly where to direct you!

Drop-in Advising: Got a question that InfoLink doesn't have an answer to? Ask for an SGS staff member at the Student Life Central desk! We're generally available 9:00 AM - 5:00 PM Monday - Friday; just check in using the QR code at the desk. Please note that we will do our best to have a staff member onsite to assist you, but we may need a minute to make ourselves available. If you need more time with a staff member, you can also book an appointment.

Appointments: With all the amazing things you do in your club and all the innovations you explore, we understand that from time to time you'll have questions that aren't answered anywhere in writing! For those times when you need a longer advising session or something outside of our drop in hours, book an appointment to see us via Calendly!

 

Event approvals

The Student Group Operating Policy states that all events/activities organized or planned by a student group must be submitted for approval via the online platform Rubric for review. The event reviewer assists Student Groups in navigating various university and external policies and processes, including, but not limited to, Alberta Gaming, Liquor, & Cannabis, Alberta Health Services, the University’s Outdoor Site Booking and Office of the Registrar Room Bookings to support student groups in organizing safe and fun events.

Events must be submitted during the planning phase and a minimum of 15 full business days prior to the event. We strongly encourage you to submit your application as early as possible once you have the majority of your planning details in place. Approval may take 1-3 weeks and must be granted prior to the group announcing or advertising the event/activity. If you wish to advertise your event weeks in advance of the event, please submit it earlier than the minimum timeline.

Every event/activity that student groups hold (or participates in as members of the group) must be submitted, with the exception of regular meetings, annual general meetings, and elections that are open only to members of the group. If your group partners with an external organization to host an event, or your group is advertising or promoting an event under your group name, the event must be submitted for review and approval. If you have any questions, please email clubs@uasu.ca, and Student Group Services will clarify if your event/activity needs to be submitted.

Licensing and Trademarks

When selecting a name or beginning to design a logo for your student group it’s important to keep in mind Recognized Student Groups may use the university’s name to show its status as an RSG at the U of A only when the RSG name includes “club,” “association,” “student group” or similar designation within the RSG name. 

• RSGs are only able to show affiliate status with the U of A if the RSG includes “club,” “association,” “student group” or similar designation within the RSG name.

• Examples that are allowed include: University of Alberta Dance Club, Biochemistry Graduate Students’ Association of the University of Alberta.

• RSGs are not allowed to use the university’s name or logo or any part of the university's logo within the RSG name's name or logo.

• RSGs may not use any Athletics’ team names or logos or parts of those logos in the RSG’s name or logo.

• Examples that are not allowed include: University of Alberta Panda Fans, UAlberta Robotics.

Use of U of A visuals on printed materials or swag are a great way to show university pride and feel connected to the student experience. In order to use U of A trademarks, your student group must be both a Recognized Student Group (RSG) and you must have received express written approval to use U of A trademarks from the Trademarks & Licensing Office in External Relations (VER). Trademarks of the U of A include (but are not limited to) its name, the “ualberta” and “UAlberta” moniker, the suite of U of A logos, any Athletics team names and logos, and any other marks registered for use by the University of Alberta. See Registered Trademarks & Logos for a full list of the U of A’s trademarks.

Presentations and Workshops

Looking to give your group members some professional development opportunities? Consider leveraging the expertise of one of the many campus units dedicated to enhancing student life! Many university and UASU units offer workshops throughout the year, and some even provide the opportunity for you to book a workshop for your group members. Check out each of their websites for more information.

• Career centre

• Wellness supports

• Counseling and clinical services

• Peer Support Centre

• Sexual Assault Centre

Student Group Flex Space

Looking for a smaller meeting room for your UASU recognized group's business? Look no further than the Student Group Flex Space in 0-11 SUB! This space includes the Student Group Lounge (0-11), Meeting Rooms (0-11B-0-11J) and Storage Spaces (0-11A and 0-11N). This is a space that is accessible to all UASU recognized Student Groups on campus between the hours of 7 AM - 10 PM, weekdays and weekends. 

Appropriate Space Use

Student Groups may book the meeting rooms for the following purposes: Small General Meetings, Executive team meetings, Interviews, Work related functions of your group. Meeting rooms should not be used as a hangout space.

Student Groups may use the lounge for the following purposes: Impromptu student group work, a hangout space. The lounge is not a bookable space.

None of these spaces should be used as a place to nap, a study space, somewhere to eat lunch, store belongings, or host events.

General Guidelines

Here are some additional general guidelines that we ask that you agree to as you utilize this space to ensure all students and staff on campus are able to use this space respectfully. 

1. Respect the space around you, including the property of the UASU and University of Alberta as well as the personal space of  fellow space users.  

2. Do not use homophobic, transphobic, sexist, racist, ableist or otherwise harmful and discriminatory language or behaviors. Respect the names and pronouns (such as she/her,  he/him, they/them, ze/zir, etc.) of fellow space-users and use gender-inclusive language (such as non-specific words such as: folks, everyone, friends instead of words such as: guys.) 

3. Report any harmful behavior that you experience, see, or hear to UASU staff. 

4. Keep the space clean when in use, and put garbage and recyclables in appropriate 
receptacles at the conclusion of the use of the space;

5. Do not move any furniture from the Flex Space outside of the Flex Space, nor into it;

6. Do not leave or store any group or individual items of any kind in the Flex Space; 

7. Inquire with Student Group Services via the Student Life Central desk or email if something is needed in the Flex Space, including repairs, as soon as possible;

8. Be considerate of the other group(s) in the spaces;

9. Maintain a positive relationship with any other space users, and forward all conflicts to SGS via the SLC desk or email;

10. Keep noise at a reasonable level.

Further guidelines can be found in the SGS Resource Drive.

The space is monitored via security camera at the entrance of the Lounge and will be used to review any incidents. We will also be regularly updating door codes to the meeting rooms as necessary throughout the year. Any potential misuse of the space or violation of the above agreements will result in either fines or restricted access to the space. The UASU holds no liability for lost or stolen items in the student group flex spaces or lounge.

Please contact Student Group Services by coming to the Student Life Central desk in the lower level of SUB or by emailing clubs@uasu.ca if you have any questions or concerns! If you have issues accessing the room on the day-of, please call the Operations team at 780.492.8501.

SUB Bookings

Non-UASU groups can book Horowitz Events Centre venues at a university rate. UASU recognized student groups can book Horowitz Events Centre venues at a student group rate. This includes the following spaces:

• Myer Horowitz Theatre

• Dinwoodie Lounge

• Meeting rooms in SUB - Cascade, Orion, Cypress, Kihiw, Marigold, Juniper, Caribou, and Bill Smith rooms

• SUB Plaza

• SUB Atrium

• Alumni Room

• Dewey’s

• Room at the Top

• SUBstage

Additionally, UASU recognized student groups can book meeting rooms in the Student Group Flex Space.

Please note that some venues have limited availability. Student groups are eligible for a certain number of free hours in some of the meeting rooms. You should inquire about rates directly with the HEC team.

Cascade and Orion tend to get booked quickly. To ensure you have the space, we recommend booking them far in advance.

Campus space bookings

One of the benefits of receiving University recognition as a student group is being able to book space on campus for events and activities. As per the Space Management Policy, space management is delegated to various units including the Registrar’s Office - Examinations & Timetabling for centrally-scheduled indoor spaces, faculties and departments for spaces within those academic units, Campus & Community Recreation for gymnasiums and other recreational spaces, Conference Services for Lister Conference spaces and campus-wide booking for external parties, and Outdoor Site Booking for outdoor sites.

Table bookings

Table bookings are managed by numerous stakeholders. As a note, bake sales or other food sales are not permitted in HUB, CAB, and SUB due to the proximity of food courts. In buildings such as CCIS, ECHA, and others with food vendors, they are permitted, but not near the food vendors.

UASU staff have put together a convenient table to help you find your next tabling location! This table was last updated in February 2026. We recommend you confirm information via the U of A's website, linked above, before proceeding.

NORTH CAMPUS
Centennial Centre for Interdisciplinary Sciences (CCIS)	Interdepartmental Science Students' Society	Booking information	Booking form/contact
Education Building (ED)	Education Students' Association	Booking information	Booking form/contact
Students' Union Building (SUB)	University of Alberta Students' Union	Booking information	Booking form/contact
University Commons Atrium (UComms)	UofA Examinations & Timetabling (ETT) - RO Central Booking	Booking information	Booking form/contact
Central Academic Building (CAB)
Business/Henry Marshall Tory Building (BUS/Tory)
Business Tory Atrium
VVC Social Street	Campus & Community Recreation	Booking information	Booking form/contact
Carruthers Student Commons, Business Building	Alberta School of Business - General Office	Booking information	Booking form/contact
Dianne and Irving Kipnes Health Research Academy (KHRA), formerly Edmonton Clinic Health Academy (ECHA)	KHRA Admin	Booking information	Booking form/contact
HUB Mall	Conference Services	Booking information	Booking form/contact
SOUTH CAMPUS
Gymnasiums, Multi-Use Spaces and Marketing (Saville West)	Campus & Community Recreation	Booking information	Booking form/contact
Foote Field (Dome, Turf, Fields and Track Rentals)
CAMPUS SAINT-JEAN
Auditorium, Gymnasium, various classrooms and meeting rooms - External	CSJ - UofA Website	Booking information	Booking form/contact
Auditorium, Gymnasium, various classrooms and meeting rooms - Internal			Booking form/contact
AUGUSTANA CAMPUS
Wahkohtowin Lodge, the Forum, various classrooms and meeting rooms, and the Chapel	Conference Services	Booking information	Booking form/contact

Storage rentals

Student Group Services offers both short and long term storage locker rentals to groups with UASU recognition! All lockers are located in the basement level of SUB.

Long Term and Annual Rentals

If your group has tons of materials and supplies, you might benefit from a long term storage locker rental! Applications for storage typically open in May, are processed in June, and groups can begin moving in in July. Groups will be expected to move out of their storage locker by the end of April.

How to apply for student group storage:

The first step is to login to your student account on hellorubric.com.

1. Click the "Login" drop-down and select Student Portal.
2. Login with your UAlberta email and password.
3. Click the icon in the upper right-hand corner.
4. From the options, click on the name of your student group under "Switch Accounts".
   1. You will now be viewing your club page as a club executive.
5. Click on "Forms" in the top navigation bar.
6. Under "Other Forms" click "Student Group Storage Space Application"
7. Complete the form, and be sure to hit submit at the end!

Groups that rent 2 small equipment lockers will be charged the same rate as 1 large equipment locker.

Short Term Rentals

Are you running an event and need somewhere to keep your supplies for a bit? Then short term storage rentals may be the answer for you! Short term storage can be rented for up to 20 business days and sealed food or beverages can be kept in these lockers.

How to apply for short term storage space:
Interested in a short term rental? Email clubs@uasu.ca or stop by the Student Life Central desk to talk to an SGS coordinator! Once SGS staff have confirmed that your group is eligible for storage, we will provide you with payment information, along with the short term rental agreement for you to read over. Your group will need to come sign a rental form and pay your rent and deposit at the Student Life Central desk to confirm your rental.

These rates apply to a single small equipment locker. Rates for multiple lockers will be calculated as the number of lockers x the rate per locker.

Read through the rental agreements in our resource drive!

Mailing Address

Registered groups without a permanent space can use the Student Life Central desk’s address as their mailing address for letters and packages. Mail is collected on behalf of groups and they are contacted when items are available. If you choose to use this address, please ensure your group’s name is listed as the addressee so we know who to reach out to.

0-81 Student Life Central
Students' Union Building
University of Alberta
8900 - 114 Street NW
Edmonton, AB
T6G 2J7

 

Student group CCID

If you are part of a registered student group at the U of A, you may:

• Request a CCID for a registered student group (must be requested by group's primary contact or executive).

• Reset a registered student group's CCID password.

• Change the administrative ownership of a Student Group CCID to another member of the group.

Please note that student group CCIDs must be renewed annually and are managed by IST.

SGS Newsletter

The Student Group Services newsletter is released biweekly and includes important updates about administrative processes, deadlines, and different ways you can get involved on campus. Items are contributed by Student Group Services, the Student Affairs Team in Student Success and Experience, and other campus partners such as UASU Events and the Wellness Supports Team. Groups are welcome to submit items to the newsletter as well!

As of January 2026, the SGS newsletter will be distributed via Rubric. Anyone listed on an Executive Roster will receive the newsletter once we make the switch, as all student group executives on Rubric are automatically subscribed.

Not an Exec but want to stay in the loop? No worries! You can still join our newsletter list by signing up using the link above. To subscribe, click "Add to Cart" once you open the link, choose your preferred checkout option, fill out the necessary details, and don’t forget to click "Finalize Order." Once completed, the screen will display "Your order is now complete!"

Tabling at Clubs Fair

Held annually during the Week of Welcome on the Main Quad, the Fall Clubs Fair features numerous student groups, offering students the chance to explore and discover the various opportunities each group provides on our campus. Winter Clubs Fair is held annually in SUB at the start of the winter semester.

Postering

Student groups can poster on campus in designated areas. Posters for events require that the event is approved already by Student Group Services or the Student Affairs Team. Make sure you follow the Postering Procedure. You can reference the list of poster boards for designated areas below.

Note that this information is subject to change as buildings change their policies. If find any inaccurate information, please contact us at clubs@uasu.ca

List of Poster Boards

Building	Information	Location of Boards	Where to Approve	Total Posters
Administration	The Administration Building is mostly closed for student access, so you cannot poster in this space.	N/A	N/A	0
Agriculture/Forestry	Two general poster boards are managed by ALES Student Services. Information posted must be relevant and appropriate for university students. Posters should be removed after the date or deadline indicated. Additional poster boards are reserved for ALES student groups, so be mindful of postering on these.	2 across from the AgFor main office on the main level 1 across from the elevator on the main evel 1 near the pedway to GSB1 across from the graduate student services office on the third floor	NO APPROVAL REQUIRED	5
Arts and Convocation Hall	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	TBD	SOME APPROVAL REQUIRED; see information.	TBD
Assiniboia Hall	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	TBD	SOME APPROVAL REQUIRED; see information.	TBD
Athabasca Hall	Athabasca Hall is currently closed.	n/a	n/a	0
Biological Sciences	Biological sciences has multiple poster boards. One poster is permitted per board.	6 in Centre Wing main level 1 in Centre Wing 2nd level 1 in each of Psychology, Microbiology, Zoology, Genetics, and Botany, main level and second level	NO APPROVAL REQUIRED	17
Business	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	2 on the main floor by the elevators 1 on the 2nd floor by the elevators 1 on the 3rd floor by the elevators 1 on the 4th floor near the elevators 2 in Carruthers Student Commons	Approval required for all floors from the General Office (3-23) Carruthers Student Commons requires approval from the front desk for the two boards in this space only	7
Butterdome (Universidae Pavillion)	There are various poster boards that are located around VVC that don't need approval beforehand. If you'd like to have them in other places around the building besides these boards, contact ccrpromo@ualberta.ca.	TBD	SOME APPROVAL REQUIRED; see information.	TBD
Centennial Centre for Interdisciplinary Science (CCIS)	Posters can be put up without permission in CCIS on any surface that is not glass, painted, or metal. The boards across from the Faculty Office is restricted for Faculty use.	1 Faculty of Science board across from faculty office 1 Near elevators on main floor by the main floor (no approval needed)	Approval needed for the faculty of science board located across from the science faculty office - Only faculty of science event posters will be approved No approval required for other board - Removed every Friday	2
Central Academic Building (CAB)	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval. 2 posters are permitted per area. Banners are no longer permitted in CAB. Please note that some boards require tacks, while others require tape.	1 Beside the large Tim Hortons 1 Across from the small Tim Hortons 1 Across from Provisions on Demand (beside InfoLink) 1 Across from the stairwell between the lower level and main level 1 on 2nd floor next to women's washrooms 1 on 3rd floor next to women's washrooms 1 on 2nd floor across from elevators 1 on 3rd floor across from elevators	NO APPROVAL REQUIRED - Posters removed regularly	16
Campus Saint-Jean	1 poster is permitted per board.	5 Boards	Approval needed from main office from McMahon	5
Chemistry East	Please note that postering on the glass panels is unauthorized and these posters will be removed by U of A facilities staff.	1 Main level across from Chemistry store 1 Main level by elevator	NO APPROVAL REQUIRED - Posters removed regularly	2
Chemical Materials Engineering Building	Boards in Engineering buildings are managed by the Engineering Students' Society. Please contact the relevant office for postering permission.	1 Main floor 1 2nd floor 1 4th floor	GEER Store in ETLC beside the Tim Hortons. Open Monday-Friday 8:00AM-4:00PM	3
Clinical Sciences	Students can post on any unfinished surface such as on bare concrete, stone, tile or surfaces that are not painted. Do take care not to block any fire alarm pull stations, fire extinguisher cabinets, exit signs or other life safety systems in the buildings.There are some public bulletin boards that can be used in these buildings but the majority will have a tag or number designating who they belong to or who to contact for approval to use those spaces.	2 Main floor	SOME APPROVAL REQUIRED; see information.	2
Computing Science		Multiple boards all around. Boards marked "do not poster" require approval at CSC 1-40. Ones without, do not require approval	UACS: CSC 1-40 (For special boards) NO APPROVAL REQUIRED (for regular boards)
Corbett Hall	For postering in Corbett Hall, please reach out to frm@ualberta.ca.	1 Lower level 1 Main level 1 Stairwell between lower and main level 1 Outside Faculty of Rehab. Medicine (3-48)	Contact frm@ualberta.ca	4
Diane and Irving Kipnes Health Research Academy, formerly Edmonton Clinic Health Academy (ECHA)	Public boards throughout the first and second floor east hallways are permitted. Postings must follow these guidelines: - University wide promotions - U of A faculty educational events on campus - Research events or participation notices - Promotions for events hosted by Student Associations approved by the SU If posters do not comply, admin will contact the group to remove them or else will be charged to be removed	Poster boards throughout the building on main level, L1, 1, and 2	NO APPROVAL REQUIRED - Removed every Thursday	TBD
Donadeo Innovation Centre for Engineering (DICE)	No specific approval is required as long as the content is related to student events. If you have something you would like to share with our students, please post them on the DICE 12th floor, next to the elevator.	1 on 12th floor next to elevator	NO APPROVAL REQUIRED	1
Earth Sciences Building (ESB)	You can hang posters on most of the bulletin boards in the building, unless they specifically say that they are for admin use only.	1 per floor 1 board across from ESB office (1-26)	NO APPROVAL REQUIRED	5
Education Centre, North and South	Boards in Education North and South are managed by the Education Students' Association, the Undergraduate Student Services Office, and various departments. Please contact the relevant office for postering permission.	1st floor Ed North by elevators 1st floor Ed South by ramp 4th floor Ed North by lounge (further boards TBD)	Approval required from Education Students' Association office in Ed North 4-110a during regular office hours. Email esainfol@ualberta.ca for questions. Approval required from Undergraduate Student Services Office (1-107 North) near cafeteria for boards outside the office Contact office near each board for approval requirements	10
Engineering Teaching and Learning Complex (ETLC)	Boards in Engineering buildings are managed by the Engineering Students' Society. Please contact the relevant office for postering permission.	1 on Floor 1 right next to the entrance/E1-003 (right side) 1 Going from ETLC to CME on the right in the hallway	GEER Store in ETLC beside the Tim Hortons. Open Monday-Friday 8:00AM-4:00PM	2
Fine Arts Building (FAB)	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	2 on Main floor 2 on 2nd floor	NO APPROVAL REQUIRED	4
General Service Building (GSB)	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	3 on 2nd floor	NO APPROVAL REQUIRED	3
Heritage Medical Research Centre	Students can post on any unfinished surface such as on bare concrete, stone, tile or surfaces that are not painted. Do take care not to block any fire alarm pull stations, fire extinguisher cabinets, exit signs or other life safety systems in the buildings. There are some public bulletin boards that can be used in these buildings but the majority will have a tag or number designating who they belong to or who to contact for approval to use those spaces.	TBD	NO APPROVAL REQUIRED	TBD
Humanities Centre (HC)	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	1 in Basement 1 on Main Floor 1 on 2nd Floor 1 on 2nd Floor (OASIS board)	Organization for Arts Students and Interdisciplinary Studies (OASIS) office for the board outside their office only	4
Human Ecology	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	1 board on each floor	NO APPROVAL REQUIRED	3
Katz Group Centre for Pharmacy and Health Research	Students can post on any unfinished surface such as on bare concrete, stone, tile or surfaces that are not painted. Do take care not to block any fire alarm pull stations, fire extinguisher cabinets, exit signs or other life safety systems in the buildings. There are some public bulletin boards that can be used in these buildings but the majority will have a tag or number designating who they belong to or who to contact for approval to use those spaces.	TBD	NO APPROVAL REQUIRED	TBD
Law Centre	There are 2 boards in the Law Centre.	1 by Student Services 1 by entrance to Law	Approval from LC-128 required	2
Libraries	There are a few bulletin boards in Rutherford where you may pin up posters that are about University events that are relevant to UA students. You don't need to get approval if you would like to use the bulletin boards, but please do feel free to ask where to find them at each library service desk (eg: in stairwells) Those are the only places where you can put up posters in the Library locations. We ask that you take them down when they are no longer relevant (eg: the date of an event has passed).	1 in basement of Cameron/CAB Some in Rutherford (TBD)	NO APPROVAL REQUIRED	TBD
Li Ka Shing Centre For Health Research Innovation	Students can post on any unfinished surface such as on bare concrete, stone, tile or surfaces that are not painted. Do take care not to block any fire alarm pull stations, fire extinguisher cabinets, exit signs or other life safety systems in the buildings. There are some public bulletin boards that can be used in these buildings but the majority will have a tag or number designating who they belong to or who to contact for approval to use those spaces.	TBD	NO APPROVAL REQUIRED	TBD
Mechanical Engineering (mecE)	Boards in Engineering buildings are managed by the Engineering Students' Society. Please contact the relevant office for postering permission.	1 on main floor facing entrance 1 near the locker banks	GEER Store in ETLC beside the Tim Hortons. Open Monday-Friday 8:00AM-4:00PM	2
Medical Sciences	Students can post on any unfinished surface such as on bare concrete, stone, tile or surfaces that are not painted. Do take care not to block any fire alarm pull stations, fire extinguisher cabinets, exit signs or other life safety systems in the buildings.There are some public bulletin boards that can be used in these buildings but the majority will have a tag or number designating who they belong to or who to contact for approval to use those spaces.	2 boards on Main floor + TBD	NO APPROVAL REQUIRED	2 + TBD
Natural Resource Engineering Facility (NREF)	Boards in Engineering buildings are managed by the Engineering Students' Society. Please contact the relevant office for postering permission.	2 on 1st floor, one by each lecture hall entrance 2 on 2nd floor, one by each lecture hall entrance	GEER Store in ETLC beside the Tim Hortons. Open Monday-Friday 8:00AM-4:00PM	4
Outdoors	Student groups who wish to put up lawn signs (ie posters affixed to an h-stake) must request permission from Campus Operations and Services in the form of an Outdoor Site Booking request.	n/a	Submit form here; email osb@ualberta.ca with questions	n/a
Pembina Hall	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	Four Boards - Refer to column	First two floors approved by Faculty of Native Studies (Front desk) 3rd floor: contact East Asian Studies 4th Floor: NO APPROVAL REQUIRED	4
Physical Education East	There are various poster boards that are located around VVC that don't need approval beforehand. If you'd like to have them in other places around the building besides these boards, contact ccrpromo@ualberta.ca.	TBD	SOME APPROVAL REQUIRED; see information.	TBD
Residences	To hang a poster in residence, you must first submit an application and ensure compliance with all guidelines. If approved (within 3–5 days) get your posters stamped at the International House office or the Lister Student & Guest Services. Posters will not be stamped without prior approval.	TBD	Submit form here; scroll to the bottom of the page for the approval form.	TBD
South Academic Building (SAB)	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	1 on Main floor 1 on 2nd floor across from elevators 1 on 3rd floor across from elevators (further information incoming to include the link between SAB and UComms)	NO APPROVAL REQUIRED - Removed at end of each month	3
St. Joseph's College	Posters with events related to St Joseph’s College or the residence, or an event/organization that one of the residents is involved in, can be given to staff to be approved and distributed.	TBD	Contact sjcres@ualberta.ca and sjcadmin@ualberta.ca	TBD
St. Stephen's College	Posters with events related to St Stephen's College can be given to staff to be reviewed and potentially distributed.	TBD	Contact ststephn@ualberta.ca	TBD
Students’ Union Building (SUB)	Posters in SUB must be approved by InfoLink. - One poster per board (duplicates will be removed) - Do not use tape or staples – use tacks provided - Posters will be removed after the event has passed or one month from approval date, whichever is sooner - Non-U of A affiliated posters can only be approved for the community board	1 on 2nd floor beside Dinwoodie Lounge and 2-900 1 in West stairwell between basement and 1st floor 1 in West stairwell between 1st floor and 2nd floor 1 on Main floor across from bookstore (community board) 1 in Main floor loading bay	Student Life Central (SUB 0-81), stamp is required	5
Tory Building (T)	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	6 in Basement 2 on 1st Floor	Approval needed only for faculty offices on higher levels	8
Tory Lecture (TL)	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	2 in Basement 2 on Main floor 2 in Hallway between Tory and Tory Lecture	NO APPROVAL REQUIRED	6
Tory/Business Atrium	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	1 beside Business entrance	NO APPROVAL REQUIRED	1
Triffo Hall	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	TBD	NO APPROVAL REQUIRED	TBD
University Commons (UComm)	Posters in UComms must be approved by InfoLink. - One poster per board (duplicates will be removed) - Do not use tape or staples – use tacks provided - Posters will be removed after the event has passed or one month from approval date, whichever is sooner	1 on main floor East hallway, by InfoLink 2 on main floor West hallway, by Daily Grind and Bookstore 2 on main floor, across from washrooms by North elevators	InfoLink desk in University Commons, stamp is required	n/a
University Hall	Posters can be put on general dedicated boards without approval. Bulletin boards managed by a department office or student group require approval.	TBD	NO APPROVAL REQUIRED	TBD
Van Vliet Complex (VVC)	There are various poster boards that are located around VVC that don't need approval beforehand. If you'd like to have them in other places around the building besides these boards, contact ccrpromo@ualberta.ca.	3 boards	SOME APPROVAL REQUIRED; see information.	3
		Total Posters:		133

Safewalk Postering service

Safewalk offers a poster distribution service to University departments, businesses, student groups, and other organizations related to student and campus life. You can submit a request online!

Please allow one week per 100 posters. If the service is very busy with clients and/or other poster orders, your order may not be accepted. To avoid this, please book your poster request two to three weeks in advance. After you submit a poster request form, Safewalk staff will look over it to confirm that it fits their guidelines. They will then contact you, asking you to drop your posters off at the Student Life Central desk in the Lower Level of SUB (0-81 SUB).

Student Digest and Faculty Newsletters

The University of Alberta compiles and sends weekly email digests to all students and employees. Digest emails include information, events and opportunities from across the institution and are distributed beginning at 8 a.m. on Wednesdays.

Digest emails are sent to recipient’s U of A email addresses based on their current affiliation with the institution. Recipients cannot opt-out of receiving digest emails, however they can manage the kind of information they receive.

The digests are helpful tools to communicate with internal audiences at the U of A. All members of the university, with an active CCID, can submit information, events and opportunities to be included in email digests.

Find more information on best practices for digest submissions here.

UASU staff have put together a convenient table to offer Faculty and Deparment-specific newsletter information! This table was last updated in December 2025. We recommend you confirm information by contacting relevant stakeholders before proceeding. If you find any of this information has changed, please contact clubs@uasu.ca to let us know.

Faculty	Department (if applicable)	Submission Information
Alberta School of Business		Student newsletter: Email bus.community@ualberta.ca to submit to the student newsletter. Submissions must come in by Friday at 3pm to be considered for the following Wednesday! Please include: Call to Action → such as a link to sign up for the event OR a link to more info on a website. Only provide ONE link! Date Time Location Purpose of the event/brief summary that you want on the newsletter
Agricultural, Life, & Environmental Sciences		ALESLife Newsletter. Submissions must be made via this form. Goes out biweekly on the first and third Thursday of the month if they have enough submissions.
Arts		Arts Undergraduate Newsletter. Submissions must be made via this form. Those submitting must be logged into their UAlberta Google Account to access the form.
Arts	Anthropology	The University of Alberta Anthropology Undergraduates (UAAU) has a newsletter. Contact their executive team at uaau@ualberta.ca
Arts	Art & Design	The Department has an email list which provides updates on FAB Gallery shows and Department of Art & Design events. Contact information is available here.
Arts	Drama	The Department has an email list which provides updates on Studio Theatre shows and Department of Drama events. Contact information is available here.
Arts	East Asian Studies	The Department has a newsletter; further information may be found on their website
Arts	Economics	The Department has a newsletter. Contact: econea@ualberta.ca
Arts	Political Science	The Political Science Undergraduate Association (PSUA) sends a biweekly newsletter. Contact psua.communications@gmail.com
Arts/Science	Psychology	The Undergraduate Psychology Association’s newsletter comes out monthly and goes to all psychology students (major, minor, honours, and specialization). Questions? Email upa@ualberta.ca
Arts	Sociology	The Sociology Undergraduate Student Association has a mailing list. For more information, visit their website or contact susauofa@ualberta.ca
Augustana		Can provide submissions through UofA’s digest system: https://apps.ualberta.ca/ezpost
Campus Saint-Jean		Can provide submissions through UofA’s digest system: https://apps.ualberta.ca/ezpost Submissions MUST be in French unless special approval is given.
Education		Education Newsletter. Contact EducGov <educgov@ualberta.ca>; Scott Lingley Comms Partner for Internal Communications <scott.lingley@ualberta.ca>
Engineering		Engg Link (ESS): The Engineering Students’ Society has a newsletter, contact info@ess.ualberta.ca. Events can also be submitted to the events calendar via the ESS website   Engg Life (faculty): Contact engglife@ualberta.ca
Engineering	Mechanical Engineering	MecE department has a newsletter.  The U of A Mechanical Engineering Club has a mailing list, as well as an events calendar on their website.
Engineering	Civil & Environmental Engineering	Civil Engineering department newsletter: Contact civeinfo@ualberta.ca Civil & Environmental Engineering Students’ Society also has a newsletter and advertises upcoming events on their website. For more information, contact ceess@ualberta.ca
Engineering	Chemical Engineering	The Chemical Engineering Students' Society (ChESS) has an events page on their website. Contact: chemical@ualberta.ca
Kinesiology, Sport and Recreation		KSRSS sends out a monthly newsletter. Contact: ksrss@ualberta.ca
Law		Law Students’ Association sends out a Weekly Blast every Monday. Event submissions can be made to https://uofalsa.com/events For non-event submissions, please email lsapres@ualberta.ca
Medicine & Dentistry		Pulse E-Newsletter. Information and Google form for submissions on this page
Native Studies		Monthly newsletter. Send an email to Maryanne Doherty (mdoherty@ualberta.ca) to submit. The deadline for the next issue is the last Wednesday of each month.
Nursing		The Nursing Undergraduate Association has a newsletter, which is distributed monthly to all undergraduate nursing students. Contact them in this form; OR reach out to nua@ualberta.ca If you would like to contact the faculty, reach out to nursing.undergraduate@ualberta.ca
Pharmacy		Send email to phstud@ualberta.ca with the information you would like included. The Faculty may provide feedback on the content you want included.
Science		SciLife. Send your submission to scilife@ualberta.ca with the subject "Newsletter Submission”
Science	Computing Science	Looking to host a computing-related event on campus? Contact the Undergraduate Association of Computing Science at uacs@uacs.ca, or check out the events calendar on their website
Science	Earth & Atmospheric Science	The Department has a monthly newsletter, EAS Monthly. If you would like to submit an event or information to be included in next month’s issue, please email s.hemrick@ualberta.ca
Arts/Science	Psychology	The Undergraduate Psychology Association’s newsletter comes out monthly and goes to all psychology students (major, minor, honours, and specialization). Questions? Email upa@ualberta.ca

Student Group Discount Card program

We know that your clubs do great work, and we want to support your activities with some exclusive discounts! All UASU-recognized student groups have access to the Student Group Discount Program as part of the UASU Perks App!

The Student Group Discount will be available on Perks for all executive members of UASU-recognized student groups. Make sure that if you are a club executive, you are listed on the Officer List of your club's roster. If you cannot currently access the discount card on Perks, you may be able to show your Rubric membership status to get your discount.

Discounts apply to the following UASU services:

• SUBprint: 20% discount on black and white and colour digital printing and all binding for club related print jobs. Large Format Printing, Banners and Stands are excluded from this offer.

• Catering: 10% off catering orders over $100.00 via the Horowitz Events Centre.

• SUTV: Registered Student Groups get the lowest rate available for SUTV: a week on all 15 screens in SUB, for example, is just $23. For more details, please email sutv@uasu.ca.

The following external discounts are also available:

• Special Event Rentals: 10% off general rentals and 25% off all concession equipment; including popcorn machines, candy floss machines and sno kone machines.

Please note that this promotion is not available for Graduate Students' Association (GSA)-recognized groups, or groups which only have U of A recognition.

Reusable Dish Program

The Reusable Dish Program (RDP) is a service offered to U of A campus community members and more, providing reusable cutlery and dishes for events and programs. The service is free for those associated directly with the University of Alberta. For those that are not, there is a small fee ranging from $5 to $20 per user based on the number of items ordered. For orders under 100 items, please book 1 week in advance. For orders over 100 items, please book 2 weeks in advance.

Equipment rentals

Student Group Services provides equipment rentals for no cost via InfoLink! These items are for registered student groups only.

All equipment is rented through the Student Life Central desk in SUB 0-81. During InfoLink's office hours, you can head to the desk to complete a rental form. Here are a few things to remember when renting from the desk:

If you would like to inquire in advance about taking out an item, please email infolink@uasu.ca.

Miscellaneous Equipment	Organization	Rate	Contract or Policy
Cash Boxes	InfoLink Student Life Central 780-492-4212 infolink@uasu.ca	No Deposit	Contract signed at rental
First Aid Kit
6' Foldable Tables
Collapsible Wagons

Food-Related Equipment and Supplies	Organization	Rate	Contract or Policy
Barbecues	Horowitz Event Centre 780-492-2090 info@horowitzevents.ca	Contact for rates	Contact for policies
Reusable Plates	Horowitz Event Centre catering@horowitzevents.ca	Free!, $5 per missing dish	More Info

Board game rentals

Stop by Student Life Central and borrow a game from the InfoLink game library. Students can borrow a game in exchange for their ONEcard, as long as they return the game before closing to get their ONEcard back. Student groups, Dedicated Fee Units and UAlberta departments can borrow games overnight after signing a rental agreement.

AC+B Funding

Mutual Aid Project Micro-Grants: Introduced in July 2024, these Mutual Aid Project Grants are for University of Alberta groups, units and informal collectives to support them and the communities of which they are a part, in their experiences of trauma, harm and grief. This includes addressing the needs of those most affected and harmed by the university’s responses to the encampment and Palestine activism. These grants seek to support projects oriented to imagining and learning about other ways together and to inspire diverse and community-specific approaches to individual, adjacent and collective grieving practices as part of collective holding toward care and conflict resolution. While individually focused approaches to accessing support are available, these mutual aid project micro-grants will aim to animate collective practices for holding harm and grief while encouraging diverse university communities to share their stories, learnings, imaginations and strategies towards mutual flourishing.

Prayer, Worship & Ceremony Space Support Grant: Student Success and Experience, in partnership with the Office of the Vice-Provost Equity, Diversity and Inclusion, is continuing to pilot a funding initiative to support students in accessing the University of Alberta’s bookable spaces to engage in prayer, worship or ceremony to facilitate an equitable student experience.  Students and student groups have free access to many spaces on our campuses, including the HUB Multi-Faith Prayer and Meditation Space and the SUB Interfaith Prayer Space.  However, these spaces have size limitations that do not allow for larger prayer, worship, or ceremony gatherings.  This is an issue experienced at other Canadian Post Secondary institutions, as is the call from students for institutions to recognize students’ religious identities and support their religious practices. Recognizing these calls and responding to feedback from the  Student Experience Action Plan (SEAP) regarding accessible and safe spaces, this initiative aims to enhance cultural safety on campus by supporting students’ ability to engage in prayer, worship, and ceremony as a community.   

Alberta Public Interest Research Group Working Groups

One of the main focuses of APIRG is to provide funding and support for Working Groups. Working Groups are collectives of U of A students and community members who come to APIRG with their ideas and passion for change. They work together on an issue that falls within the APIRG mandate, with a focus on research, events, actions, publications, or other diverse activities. Working Groups represent the diversity of our membership and often introduce people to the organization.

For some historical perspective, see the list of former Working Groups, or browse through the current Working Groups to see the wide range of work that APIRG supports. For information on how to apply to start a Working Group please visit the Working Group Funding page.

UASU Student Group Grants

To support the great work of student groups, your UASU runs the Student Group Granting program. Your UASU contributes $100,000 annually for both Events and Operations applications.

Event grants - This grant funds events either hosted or attended by members of student groups, which provide positive, practical experiences which will enhance the student involvement experience, and contribute to student group goals. 

Please note that to be eligible for funding, your events will still have to be approved by Student Affairs team or Student Group Services, otherwise the Students’ Union reserves the right to deny/rescind funding. Events that have not been approved by the Student Affairs team or Student Group Services can still be considered for funding.

Operations grants - This grant supports a student group’s general operations. Costs affiliated with specific events are not eligible for this grant and should be requested through an Event Grant application. This grant is recommended to student groups in their start-up period (typically the first two years of operations), and for groups who are experiencing extenuating circumstances which have begun to cause problems with financial health and security of the club.

UASU Awards

The UASU Student Group Awards recognize the accomplishments and contributions of student groups that provide leadership and development opportunities for undergraduate students, engaging them outside of the classroom. Student groups make up a huge portion of student life at the University of Alberta, and provide services, community, and friendship to students in amazing ways each year.