# Bylaws



# Bylaw 100 Schedule B: Oversight, Ad Hoc, and Operational Committees

*Schedule governing Oversight, Ad hoc, and Operational Committees*

#### <span class="mw-headline" id="bkmrk-1.%C2%A0definitions"><span class="mw-headline-number">1.</span> Definitions</span>

1. In this schedule: 
    1. “Oversight Committees” shall: 
        1. Be committees whose mandate is general with applicability to a breadth of the Students’ Union; or
        2. Be committees that provide recommendation on internal and external Students’ Union policies and provide guidance, advice, oversight, or other information to the organization on a general topic; and
        3. Have open voting membership; and
        4. Be recurring; and
        5. Have their mandate, function, governance, and regulations within this Schedule; and
        6. Be created, approved, or formalized by one (1) simple majority vote of Students’ Council; and
        7. Be eliminated by two simple majority votes of Students’ Council occurring not less than seven days apart.
    2. “Ad hoc committees” shall: 
        1. Be committees whose mandate is narrow surrounding a particular topic, initiative, project, or investigation; or
        2. Be committees who are expected to be short term; and
        3. May be referred to as “task forces”; and
        4. Have open voting membership; and
        5. Expire at a designated time not to exceed one year; and
        6. Have their mandate, function, governance and regulation within this Schedule; and
        7. Be created, approved, formalized, eliminated or renewed by a simple majority vote of Students’ Council or the Executive committee.
    3. “Operational committees” shall: 
        1. Be committees whose mandate is to serve a specific operational function of the Students’ Union.
        2. Have open voting membership; and
        3. Shall be recurring; and
        4. Have their mandate, function, governance and regulation within this Schedule; and
        5. Be created, approved, formalized or eliminated by a simple majority vote of Students’ Council or the Executive committee.
    4. “Closed membership” means the voting membership of that committee shall include only elected members of Students’ Council or their designates.
    5. “Open membership” means the voting membership of that committee may include elected member of Students’ Council, unelected Students’ Union members, or both.
    6. “Elected members of Students’ Council” means: 
        1. The President of the Students’ Union,
        2. A Vice President of the Students’ Union,
        3. The Undergraduate Board of Governors Representative,
        4. Students’ Councillors.
    7. “Students’ Union Member” means any undergraduate student who is registered in a has paid their Students’ Union fees.
    8. “Students’ Council” means the Council of the Students’ Union, University of Alberta, as constituted by statute of the province of Alberta;
    9. “Students’ Union” means the Students’ Union, University of Alberta, as incorporated by statute of the province of Alberta; and
    10. “Executive committee” means the committee outlined in Bylaw 1100.

#### <span class="mw-headline" id="bkmrk-2.%C2%A0governance"><span class="mw-headline-number">2.</span> Governance</span>

1. The Bylaw 100 Schedule B shall: 
    1. Outline the structure, function, and mandate of oversight, ad hoc, and operational committees;
    2. Be amended by a simple majority vote of Students’ Council.
    3. Be amended by a simple majority vote of the Executive committee where explicitly indicated.
    4. Be subject to the regulations of Bylaw 100.
    5. Where there is disagreement between this schedule and any Students’ Union bylaws the bylaws shall take precedence.

#### <span class="mw-headline" id="bkmrk-3.%C2%A0committee-structu"><span class="mw-headline-number">3.</span> Committee Structure</span>

1. Oversight Committees shall: 
    1. Be committees whose mandate is general with applicability to a breadth of the Students’ Union; or
    2. Be committees that provide recommendation on internal and external Students’ Union policies and provide guidance, advice, oversight, or other information to the organization on a general topic; and
    3. Have open voting membership; and
    4. Be recurring; and
    5. Have their mandate, function, governance, and regulations within this Schedule; and
    6. Be created, approved, or formalized by one (1) simple majority vote of Students’ Council; and
    7. Be eliminated by two simple majority votes of Students’ Council occurring not less than seven days apart.
2. Ad hoc committees shall: 
    1. Be committees whose mandate is narrow surrounding a particular topic, initiative, project or investigation; or
    2. Be committees who are expected to be short term; and
    3. May be referred to as “task forces”; and
    4. Have open voting membership; and
    5. Expire at a designated time not to exceed one year; and
    6. Have their mandate, function, governance, and regulation within this Schedule; and
    7. Be created, approved, formalized, eliminated or renewed by a simple majority vote of Students’ Council or the Executive committee.
3. Operational committees shall: 
    1. Be committees whose mandate is to serve a specific operational function of the Students’ Union.
    2. Have open voting membership; and
    3. Shall be recurring; and
    4. Gave their mandate, function, governance, and regulation within this Schedule; and
    5. Be created, approved, formalized, or eliminated by a simple majority vote of Students’ Council or the Executive committee.
4. Voting membership of oversight, ad hoc, and operational committees shall have open membership.
5. Notwithstanding any provision in this schedule or Bylaw 100, oversight, ad hoc, and operational committees may appoint non-voting members to themselves by passing regulations to this effect as part of their standing orders.
6. Non-voting members of oversight, ad hoc, and operational committees 
    1. Are not entitled to move, second, or vote on motions of oversight, ad hoc, and operational committees,
    2. Are not entitled to chair oversight, ad hoc, and operational committees, and
    3. Do not count towards quorum of oversight, ad hoc, and operational committees.

#### <span class="mw-headline" id="bkmrk-4.%C2%A0oversight-committ"><span class="mw-headline-number">4.</span> Oversight Committee Membership</span>

1. The Aboriginal Relations and Reconciliation Committee: 
    1. The Permanent membership of this Committee is eleven (11): 
        1. Three (3) members of Students’ Council;
        2. Two (2) members of the Executive Committee;
        3. Two (2) members of the Indigenous Students' Union, as appointed by the Indigenous Students' Union and ratified at Students’ Council;.
        4. Three (3) Aboriginal Students-at-Large; ratified by Students’ Council; and
        5. One (1) elder, as chosen by the Committee, as a non-voting member.
        6. All Students’ Council voting Members shall be voting members of the Aboriginal Relations and Reconciliation Committee. 
            1. those Councillors must provide the Chair of the Aboriginal Relations and Reconciliation Committee a minimum of forty-eight (48) hours notice of their intention to attend as part of the voting membership.
        7. Up to the sum of voting membership of Students’ Council plus one self-identifying Aboriginal undergraduate students currently enrolled at the University of Alberta, shall be voting members of the Aboriginal Relations and Reconciliation Committee, provided that: 
            1. those students must provide the Chair of the Aboriginal Relations and Reconciliation Committee a minimum of forty-eight (48) hours notice of their intention to attend as part of the voting membership; and
            2. those students provide proof that they have self-identified as Aboriginal at the University of Alberta; and
            3. those students would not include self-identifying Aboriginal members of Student’s Council.
    2. In the event that more than the sum of the membership of Students’ Council plus one self identifying Aboriginal undergraduate students give notice of their intention to attend, then the selection shall be decided on a first come, first serve basis.
    3. For the purposes of this Committee, ‘self-identifying Aboriginal students’ are those who have either registered as such with the University of Alberta or are those who identify as Indian, Inuit, or Métis under Section 35 of the Constitution Act, 1982.

#### <span class="mw-headline" id="bkmrk-5.%C2%A0ad-hoc-committee-"><span class="mw-headline-number">5.</span> Ad Hoc Committee Membership</span>

#### <span class="mw-headline" id="bkmrk-6-.operational-commi"><span class="mw-headline-number">6</span> .Operational Committee Membership</span>

#### <span class="mw-headline" id="bkmrk-7.-chairs-of-oversig"><span class="mw-headline-number">7.</span> Chairs of Oversight, Ad Hoc, and Operational Committees</span>

1. Each oversight, ad hoc, and operational committee shall be chaired by a member of that committee elected by the voting membership of that committee using the following procedure: 
    1. Balloting shall be conducted by preferential balloting, in which each voter shall rank their choices for each position using natural numbers with one (1) representing the first choice, and increasing numbers representing less desirable choices.
    2. A candidate shall require a majority of voters to indicate them as the first choice in order to be elected.
    3. Voters shall be entitled to mark as few as zero (0) candidates for any given position or as many as all of them.
    4. A section of a voter’s ballot shall be considered spoiled where: 
        1. That voter has indicated the same number for more than one (1) candidate; or
        2. That voter has not included the number one (1) next to any candidate; or
        3. That voter has indicated more than one (1) number next to the same candidate; or
        4. That voter has used non-consecutive numbers.
    5. In the event that no candidate receives a majority of first place votes in a given race, the candidate with the fewest first place votes shall be eliminated.
    6. Any voter who has indicated an eliminated candidate with a number shall have the candidate marked with the next highest number following the number by which the eliminated candidate has been indicated take the place of the eliminated candidate, and so on, in such a way that all candidates indicated by that voter as less desirable than the eliminated candidate are registered as being one (1) step more desirable that than originally indicated.
    7. Where all remaining candidates have an equal number of first place votes, or where the remaining candidate with the fewest first place votes is tied with another remaining candidate, the candidate that had the fewest first place votes on the first count in which a differential existed shall be eliminated.
    8. Where all remaining candidates have an equal number of first places votes, or where the remaining candidate with the fewest first place votes is tied with another remaining candidate, and where this tie has existed on every count, the candidate to be eliminated shall be selected from those candidates with the fewest first place votes by a random or quasi-random method selected by the Speaker of Students’ Council.
    9. The process set out in this section shall continue for each position until such a time as a candidate receives a majority of first place votes for that position at which point that candidate shall be declared the victorious.
    10. Where “None of the Above” is declared victorious, no candidates shall be declared victorious.

#### <span class="mw-headline" id="bkmrk-8.%C2%A0quorum-of-oversig"><span class="mw-headline-number">8.</span> Quorum of Oversight, Ad Hoc, and Operational Committees</span>

1. All committees defined under this schedule shall have a quorum of 50% of the permanent voting membership plus one.

#### <span class="mw-headline" id="bkmrk-9.%C2%A0functioning-of-ov"><span class="mw-headline-number">9.</span> Functioning of Oversight, Ad Hoc, and Operational Committees</span>

1. Oversight, ad hoc and operational committees shall establish meeting schedules on a trimesterly basis, in advance, with the trimesters being 
    1. May to August; and
    2. September to December; and
    3. January to April.
2. No meeting of an oversight, ad hoc, or operational committee shall occur unless: 
    1. Every quorum-counting member of the oversight, ad hoc, and operational committee has received at least seventy-two hours notice of the meeting; or
    2. Every quorum-counting member of the oversight, ad hoc, and operational committee consents to the meeting taking place.
3. Oversight, ad hoc, and operational committees may adopt such standing orders as do not conflict with legislation.
4. The Speaker, and through them Chairs of oversight, ad hoc, and operational committees, shall have access to sufficient administrative support to ensure the proper functioning of oversight, ad hoc, and operational committees, including but not limited to: 
    1. The creation and publication of agendas for committee meetings;
    2. The creation and publication of minutes for committee meetings;
    3. The booking of meeting rooms;
    4. The duplication of required documents; and
    5. Access to Students’ Union archives.
5. Any permanent member of a oversight, ad hoc, and operational committee that is an elected member of Students’ Council may designate any member of Students’ Council or their Councillor-Designate as their proxy for any portion of the councillor's term, provided that their proxy fulfills the eligibility requirements to serve on the oversight, ad hoc, and operational committee in question.
6. Voting members may be permitted to teleconference/video conference into an oversight, ad hoc, and operational committee meetings at the discretion of the chair except under conditions in which the committee is in camera. For in camera portions of a oversight, ad hoc and operational committee meeting, the meeting must take place in person.

#### <span class="mw-headline" id="bkmrk-10.%C2%A0written-reports"><span class="mw-headline-number">10.</span> Written Reports</span>

1. Chairs of oversight, ad hoc, and operational committees shall draft and submit written reports to Students’ Council outlining the activity of their committee as requested by Students’ Council or the Executive committee.
2. Chairs of oversight, ad hoc, and operational committees may draft and submit written reports to Students’ Council at any time.

#### <span class="mw-headline" id="bkmrk-11.%C2%A0mandates-of-over"><span class="mw-headline-number">11.</span> Mandates of Oversight Committees</span>

1. The Aboriginal Relations and Reconciliation Committee: 
    1. Shall work collaboratively with the Students’ Council on the implementation of the Truth and ## Reconciliation Commission’s Calls to Action, within the Students’ Union context;
    2. Shall ensure adequate discussion, as defined by this committee is completed by the Students’ Union in identifying Aboriginal student priorities;
    3. Shall write a yearly report to Students’ Council detailing Aboriginal student priorities;
    4. Shall develop strategies for the respectful implementation of Aboriginal knowledges and teachings;
    5. Shall foster collaboration between the Students’ Union and Aboriginal students;
    6. Shall create space for discussions between the Students’ Union and Aboriginal students;Shall request reports from the Students’ Union Executive Committee on its advocacy for and with Aboriginal students;
    7. Shall publish and widely disseminate a report on the representation of and collaboration with Aboriginal students, as well as all relevant advocacy work, done by the Students’ Union;
    8. Shall recommend to students council representatives to sit on committees both internal and external whose core focus is Aboriginal students.
    9. Shall work with Discover Governance to provide cultural sensitivity training to Students’ Council
    10. Shall propose alterations to Students’ Council regarding the Acknowledgement of Traditional Territory;
    11. May recommend changes to Students’ Union political policies.

#### <span class="mw-headline" id="bkmrk-12.%C2%A0mandates-of-ad-h"><span class="mw-headline-number">12.</span> Mandates of Ad Hoc Committees</span>

#### <span class="mw-headline" id="bkmrk-13.%C2%A0mandates-of-oper"><span class="mw-headline-number">13.</span> Mandates of Operational Committees</span>

#### <span class="mw-headline" id="bkmrk-14.%C2%A0relationship-wit"><span class="mw-headline-number">14.</span> Relationship with Students’ Council and Legislative Committees</span>

1. Oversight, ad hoc, and operational committees have the authority to make recommendations to Students’ Council on matters related to their mandate but not explicitly set out in the this schedule.
2. Should the matter fall into the designated, legislative function of a legislative committee, the oversight, ad hoc, or operational committees in question shall instead make its recommendation to that legislative committee.
3. Students’ Council has the authority to require recommendations from oversight, ad hoc, and operational committees on matters related to their mandates but not explicitly set out in this schedule.

#### <span class="mw-headline" id="bkmrk-15.%C2%A0oversight%2C-ad-ho"><span class="mw-headline-number">15.</span> Oversight, Ad Hoc and Operational Committee Attendance Regulation</span>

1. Oversight, ad hoc, and operational committees have the authority to implement the attendance regulations as outlined in Bylaw 100(22), at the committees’ discretion, as part of their standing orders.
2. The implemented attendance regulations shall not be more strict than those outlined in Bylaw 100(22).

# Bylaw 3000: Students' Union Finances

 *Bylaw Respecting Students’ Union Finances*

#### <span class="mw-headline" id="bkmrk-1.%C2%A0fiscal-year"><span class="mw-headline-number">1.</span> Fiscal Year</span>

<div id="bkmrk-the-fiscal-year-of-t"><div><div><div><div><div><div>1. The fiscal year of the Students’ Union lasts from May 1 until the following April 30.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-2.%C2%A0audit"><span class="mw-headline-number">2.</span> Audit</span>

<div id="bkmrk-the-students%E2%80%99-union%E2%80%99"><div><div><div><div><div><div>1. The Students’ Union’s financial statements shall be audited annually by a qualified accountant.
2. Students’ Council shall approve each fiscal year’s audited financial statements before the conclusion of the ensuing fiscal year.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-3.%C2%A0reserves"><span class="mw-headline-number">3.</span> Reserves</span>

<div id="bkmrk-students%E2%80%99-union-rese"><div><div><div><div><div><div>1. Students’ Union reserves are 
    1. the General Operations Reserve,
    2. the Capital Equipment Reserve,
    3. the Building Reserve,
    4. the Sponsorship Reserve,
    5. the Campaign and Advocacy Reserve,
    6. the Student Involvement Endowment Fund, and
    7. the Access Fund.
    8. each individual Dedicated Fee Unit listed in the Bylaw 6100 schedule
2. The General Operations Reserve shall be used for the operations of the Students’ Union as provided for in the operating budget.
3. The Capital Equipment Reserve shall be used for the purchase and replacement of Students’ Union capital equipment.
4. The Building Reserve shall be used for the enhancement of facilities controlled by the Students’ Union.
5. The Sponsorship Reserve shall be used for the support of such Students’ Union activities as may be identified in the operating budget as requiring sponsorship support.
6. The Campaign and Advocacy Reserve shall be used to support Students’ Union endorsed advocacy campaigns related to municipal, provincial, and federal governments, as well as advocacy campaigns directed towards the University of Alberta administration or a department of the University. 
    1. The Campaign and Advocacy Reserve shall not exceed $60,000 at any time.
    2. The Executive Committee may approve up to $5,000 in spending from the Campaign and Advocacy Reserve on a single campaign. Any spending above $5,000 for a single campaign shall be approved by Finance Committee.
7. The Student Involvement Endowment Fund shall be used for the support of the awards provided by the Awards Committee.
8. The Access Fund shall be used for the support of undergraduate University of Alberta students requiring financial assistance.
9. Except as otherwise provided in Students’ Union bylaw, Students’ Council retains the sole authority to transfer or spend money in a Students’ Union reserve.
10. A budgeted reserve not spent in its entirety, shall have its budgeted monies available in future year(s) for related purchases as originally deemed. Reserve funds carried over shall be accurately and openly presented on the audited financial statements.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-4.%C2%A0form-of-operating"><span class="mw-headline-number">4.</span> Form of Operating Budget</span>

<div id="bkmrk-the-students%E2%80%99-union%E2%80%99-0"><div><div><div><div><div><div>1. The Students’ Union’s operating budget shall take the form of the level of revenue and expenditure for each Students’ Union operational unit.
2. The Students’ Union operating budget shall include an allocation of not more than fifty thousand dollars per year, designated the Projects Allocation, to be used for projects that may arise over the course of the fiscal year.
3. The Students’ Union’s operating budget shall include an allocation of thirty thousand dollars per year, designated the Contingency Allocation, to be used for vital and unforeseen expenditures that may arise over the course of the fiscal year.
4. Except as otherwise provided for by Students’ Union legislation, no person has the authority to make any expenditure of Students’ Union funds or to seek actively to raise any revenue not contemplated in the operating budget.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-5.%C2%A0allocation-spendi"><span class="mw-headline-number">5.</span> Allocation Spending Authority</span>

<div id="bkmrk-students%E2%80%99-council-ha"><div><div><div><div><div><div>1. Students’ Council has the authority to approve expenditures from the Projects Allocation.
2. The Executive Committee has the authority to approve expenditures from the Projects Allocation of not more than five thousand dollars for any single purpose.
3. The Executive Committee has the exclusive authority to approve expenditures from the Contingency Allocation.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-6.%C2%A0budget-process"><span class="mw-headline-number">6.</span> Budget Process</span>

<div id="bkmrk-students%E2%80%99-council-sh"><div><div><div><div><div><div>1. Students’ Council shall approve an operating budget before the beginning of each fiscal year.
2. In the event that Students’ Council does not approve an operating budget before the beginning of a fiscal year, that fiscal year’s operating budget shall be identical to the previous year’s operating budget until Students’ Council does approve an operating budget.
3. Students’ Council shall approve a set of budget principles dictating the priorities to be enshrined in the operating budget prior to the approval of each operating budget.
4. A budget process shall be set out in standing orders of Students’ Council.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-7.%C2%A0fees"><span class="mw-headline-number">7.</span> Fees (superseded by Bylaw 160)</span>

<div id="bkmrk-the-students%E2%80%99-union%E2%80%99-1"><div><div><div><div><div><div>1. The Students’ Union’s operating budget shall include the level of the base Students’ Union membership fee.
2. The base Students’ Union membership fee shall not fluctuate by more than fifteen percent from year to year
3. In addition to the base Students’ Union membership fee, the Chair of Finance Committee shall maintain a schedule of dedicated fees to be collected.
4. The fees on the schedule shall be divided into Class A Fees, and Class B Fees.
5. Class A Fees may be amended or abolished only by 
    1. Students’ Council, or
    2. referendum.
6. Class B fees may be amended or abolished as outlined in Bylaw 6100.
7. Unless otherwise specified in the schedule, all fees in the schedule increase annually at a rate equal to the Consumer Price Index for the province of Alberta.
8. Each Class A Fee, and Class B Fee listed on the schedule shall be allocated to a reserve specified in the schedule.
9. the schedule shall stipulate whether each fee is payable by students enrolled at Augustana Faculty
10. The Students’ Union will not allow for the implementation of a dedicated fee unit that, or 
    1. would cause the Students’ Union to breach its fiduciary responsibility to the Students’ Union; or
    2. supports activities that are beyond the scope and mandate of the Students’ Union as outlined in the Post Secondary Learning Act §93(3)
11. For the purpose of determining the scope and mandate of the Students’ Union, Students’ Council will consider whether the activities that are in question would: 
    1. provide services that are of a direct benefit to the University of Alberta campus community, including students in their pursuit of a post secondary education; or
    2. eliminate obstacles for students in their pursuit of a post secondary education at the University of Alberta

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-8.%C2%A0loans"><span class="mw-headline-number">8.</span> Loans</span>

<div id="bkmrk-except-as-otherwise-"><div><div><div><div><div><div>1. Except as otherwise noted in Student Union bylaw, the Executive Committee has the exclusive authority to approve loans of Students’ Union funds.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-9.%C2%A0contracts"><span class="mw-headline-number">9.</span> Contracts</span>

<div id="bkmrk-a-contract-shall-req"><div><div><div><div><div><div>1. A contract shall require the approval of Students’ Council where 
    1. the term of the contract exceeds one year;
    2. there are no means by which the Students’ Union may cancel the contract on six months notice or less; and
    3. the contract requires of the Students’ Union a financial commitment exceeding five thousand dollars in any one year or twenty-five thousand dollars in aggregate.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-10.%C2%A0signing-authorit"><span class="mw-headline-number">10.</span> Signing Authority</span>

<div id="bkmrk-all-cheques-and-cont"><div><div><div><div><div>1. All cheques and contracts must be signed by at least one of the Vice President (Operations &amp; Finance) or the President. 
    1. The Vice President (Operations &amp; Finance) or President may delegate this authority to a member of the Executive Committee or Senior Management of the Students’ Union if: 
        1. Both the Vice President (Operations &amp; Finance) and the President are simultaneously unavailable and time is of the essence; or
        2. It is practical to do so.

</div></div></div></div></div></div><div id="bkmrk-"><div><div>  
</div></div></div>

# Bylaw 3000 Schedule

#### Class A Fees

<table id="bkmrk-faculty-code-faculty" style="width: 629px;"><tbody><tr><td style="width: 149px;">*Fund*</td><td style="width: 84px;">*Fee Level*</td><td style="width: 145px;">*Increase*</td><td style="width: 99.5px;">*Augustana*</td><td style="width: 141.5px;">*Limit*</td></tr><tr><td style="width: 149px;">Access Fund</td><td style="width: 84px;">F: $14.56 P: $14.56 S: $7.28</td><td style="width: 145px;">Rolling Average</td><td style="width: 99.5px;">Yes</td><td style="width: 141.5px;"> No more than a 10% increase per year</td></tr><tr><td style="width: 149px;">SUB Renovation Fund

</td><td style="width: 84px;">F: $11.68 P: $11.68 S: $5.84</td><td style="width: 145px;">Indexed to CPI </td><td style="width: 99.5px;">No</td><td style="width: 141.5px;"> N/A</td></tr></tbody></table>

#### Class B Fees

<table id="bkmrk-fund-fee-level-incre" style="width: 629px;"><tbody><tr><td style="width: 149px;">*Fund*</td><td style="width: 84px;">*Fee Level*</td><td style="width: 145px;">*Increase*</td><td style="width: 99.5px;">*Augustana*</td><td style="width: 141.5px;">*Limit*</td></tr><tr><td style="width: 149px;">World Refugee Student Fund (WUSC)</td><td style="width: 84px;">F: $1.63 P: $1.63 S: $0.00</td><td style="width: 145px;">Indexed to CPI Y</td><td style="width: 99.5px;">Yes</td><td style="width: 141.5px;">World University Service of Canada Refugee Student Sponsorship Committee</td></tr><tr><td style="width: 149px;">CJSR-FM Fund

</td><td style="width: 84px;">F: $2.50 P: $0.90 S: $0.00</td><td style="width: 145px;">Indexed to CPI </td><td style="width: 99.5px;">No</td><td style="width: 141.5px;">First Alberta Campus Radio Association of Directors</td></tr><tr><td style="width: 149px;">Golden Bear and Panda Legacy Fund</td><td style="width: 84px;">F: $4.99 P: $4.99 S: $0.00</td><td style="width: 145px;">Indexed to CPI Y</td><td style="width: 99.5px;"> No</td><td style="width: 141.5px;">University Athletics Board of the University of Alberta</td></tr><tr><td style="width: 149px;">Campus Recreation Enhancement Fund</td><td style="width: 84px;">F: $4.86 P: $4.86 S: $4.86</td><td style="width: 145px;">Indexed to CPI Y</td><td style="width: 99.5px;"> No</td><td style="width: 141.5px;"> Recreation Action Committee of the University of Alberta</td></tr><tr><td style="width: 149px;">Student Legal Services of Edmonton Fund</td><td style="width: 84px;">F: $3.28 P: $3.28 S: $0.00</td><td style="width: 145px;">Indexed to CPI Y</td><td style="width: 99.5px;"> No</td><td style="width: 141.5px;">Student Legal Services of Edmonton Board of Directors</td></tr><tr><td style="width: 149px;">Alberta Public Interest Research Group Fund (APIRG)</td><td style="width: 84px;">F: $3.62 P: $1.81 S: $0.00</td><td style="width: 145px;">Indexed to CPI Y</td><td style="width: 99.5px;"> No</td><td style="width: 141.5px;">Alberta Public Interest Research Group Board of Directors</td></tr><tr><td style="width: 149px;">Gateway Fund</td><td style="width: 84px;">F: $2.64 P: $2.64 S: $1.32</td><td style="width: 145px;">Indexed to CPI Y</td><td style="width: 99.5px;"> No</td><td style="width: 141.5px;">Gateway Student Journalism Society Board of Directors</td></tr><tr><td style="width: 149px;"> The Landing Fund</td><td style="width: 84px;">F: $3.75 P: $3.75 S: $0.00</td><td style="width: 145px;">Indexed to CPI Y</td><td style="width: 99.5px;"> No</td><td style="width: 141.5px;">The Landing Board of Directors</td></tr></tbody></table>

*Fund:* This is the fund to which the fee is allocated, in accordance with Bylaws 3000 and 6000.

*Fee Level:* This indicates the level of the fee.

- “F” indicates the fee payable by each full-time student per Fall of Winter Term;
- “P” indicates the fee payable by each part-time student per Fall or Winter Term; and,
- “S” indicates the fee payable by each student per Spring or Summer Term.

*Increase:* This is the indexing provision of the fee.

- “CPI” denotes that the fee is indexed to inflation each year.
- “Rolling Average” denotes that the fee “F” and “P” shall be equivalent to the average of the total monies disbursed and net transfers to the fund over the previous two fiscal years and the projected disbursement for the current fiscal year, pro-rated on a per-student basis. “S” shall be equivalent to 50% of “F”.

*Augustana:* This indicates whether or not the fees are assessed to students at Augustana Faculty in accordance with Section 5 (3) of Bylaw 6100.

- “Yes” denotes that students at Augustana Faculty are assessed the fee at the same rate as all other undergraduate students.
- “No” denotes that this fee is not assessed to students at Augustana Faculty.

*Limit:* This indicates the maximum increase to the fee in a given fiscal year.

*Joint Consent:* This identifies the body which must consent to the amendment of the fee, as set out in Section 4 (4) of Bylaw 6100.

**Last Updated: April 30, 2024**

# Bylaw 4000: Students' Union Strategic Plan

*A Bylaw Respecting the Students’ Union Strategic Plan*

#### <span class="mw-headline" id="bkmrk-1.%C2%A0purpose"><span class="mw-headline-number">1.</span> Purpose</span>

<div id="bkmrk-the-purpose-of-this-"><div><div><div><div><div><div>1. The purpose of this Bylaw is to: 
    1. Provide a framework under which the Students Union may pursue its long and short-term objectives in a practical and efficacious manner;
    2. Establish the Students’ Union as a professional organization through sound business and management planning practices;
    3. Provide the pre-requisite framework for a good governance as steward of student resources; and
    4. Provide a framework for objective evaluation of and for its membership, its political officers, services and service providers, and business operation.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-2.%C2%A0definitions"><span class="mw-headline-number">2.</span> Definitions</span>

<div id="bkmrk-for-the-purpose-of-t"><div><div><div><div><div><div>1. For the purpose of this Bylaw: 
    1. “Strategic Plan” shall mean the master plan for the Students’ Union addressing the overall organizational objectives of the Students’ Union as a whole during the life of the plan.
    2. “Executive Plans” shall mean the plans outlining the specific objectives and supporting action plans to be achieved by each voting member of the Executive Committee over the term of the current Executive Committee.
    3. “Operating Plans” shall mean the plans outlining the specific objectives and supporting action plans to be achieved by each Students’ Union department.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-3.%C2%A0obligations"><span class="mw-headline-number">3.</span> Obligations</span>

<div id="bkmrk-through-this-bylaw-t"><div><div><div><div><div><div>1. Through this Bylaw the Students Union is obligated to: 
    1. Develop, maintain, and use a Strategic Plan. 
        1. The Executive Committee shall act as the steward of the Strategic Plan on behalf of Students’ Council and the membership.
    2. Develop, maintain, and use Executive Plans and Operating Plans which support, as appropriate to functional area, the Strategic Plan and its components.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-4.%C2%A0components-of-the"><span class="mw-headline-number">4.</span> Components of the Strategic Plan</span>

<div id="bkmrk-the-strategic-plan-s"><div><div><div><div><div><div>1. The Strategic Plan shall comprise of: 
    1. A Mission Statement of the Students’ Union as a whole,
    2. A Vision for the Students’ Union as a whole,
    3. A statement of Values under which the Students’ Union conducts its operations and relationships,
    4. Critical Success Factors which support the achievement of the Vision, and
    5. Strategic Goals that are to be realized in order to achieve the Vision.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-5.%C2%A0life-of-the-strat"><span class="mw-headline-number">5.</span> Life of the Strategic Plan</span>

<div id="bkmrk-the-strategic-plan-s-0"><div><div><div><div><div><div>1. The Strategic Plan shall have a life no less than four years.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-6.%C2%A0components-of-the"><span class="mw-headline-number">6.</span> Components of the Executive Plans</span>

<div id="bkmrk-each-executive-plan-"><div><div><div><div><div><div>1. Each Executive Plan shall comprise of: 
    1. A mission statement addressing the role under the Strategic Plan,
    2. Executive objectives which account for the achievement of the Mission with respect to the Critical Success Factors and Strategic Goals of the Strategic Plan,
    3. Action plans to achieve the executive objectives that respect the statement of Values,
    4. A projection of the required resources to achieve the action plans, and
    5. Measurement criteria to evaluate the success of the plan.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-7.%C2%A0components-of-the"><span class="mw-headline-number">7.</span> Components of the Operating Plans</span>

<div id="bkmrk-each-operating-plan-"><div><div><div><div><div><div>1. Each Operating Plan shall comprise of: 
    1. A mission statement addressing the department’s role under the Strategic Plan,
    2. Operating objectives which account for the achievement of the Mission with respect to the Critical Success Factors and Strategic Goals of the Strategic Plan,
    3. Supporting Action Plans to achieve the Strategic Objectives that respect the statement of Values,
    4. A projection of the required resources to achieve the action plans, and
    5. Measurement criteria to evaluate the success of the plan.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-8.%C2%A0review-of-executi"><span class="mw-headline-number">8.</span> Review of Executive and Operating Plans</span>

<div id="bkmrk-the-executive-commit"><div><div><div><div><div><div>1. The Executive Committee shall provide Executive Plans to Students’ Council, accompanied by a presentation, prior to July 31st of the given year.
2. The Executive Committee shall provide to Students’ Council a review of the Executive Plans, accompanied by a presentation, prior to January 15th of the given year.
3. The Executive Committee shall present a review of the year to Students’ Council, prior to the conclusion of that Students’ Council’s elected term.
4. Operating Plans shall be reviewed annually by the Executive Committee and the Finance Committee.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-9.%C2%A0ratification-and-"><span class="mw-headline-number">9.</span> Ratification and Alterations</span>

<div id="bkmrk-a-two-thirds-majorit"><div><div><div><div><div><div>1. A two-thirds majority vote of Students’ Council shall be required in order to: 
    1. Ratify a Strategic Plan, and
    2. Amend the Strategic Plan in effect.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-10.%C2%A0strategic-plan-s"><span class="mw-headline-number">10.</span> Strategic Plan Steering Committee</span>

<div id="bkmrk-the-mandate-of-the-s"><div><div><div><div><div><div>1. The mandate of the strategic plan steering committee shall be to review the Strategic Plan by: 
    1. examining the relevancy and appropriateness of the mission, vision, statement of values, critical success factors, and strategic goals; and
    2. inducing a process to redevelop and renew the Strategic Plan as appropriate.
2. The strategic plan steering committee shall be struck: 
    1. After four (4) years have elapsed from the previous review, or
    2. Upon a two-thirds majority vote of Students’ Council to do so.
3. The President shall chair the Strategic Plan Steering Committee.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-11.%C2%A0renewal-of-the-s"><span class="mw-headline-number">11.</span> Renewal of the Strategic Plan</span>

<div id="bkmrk-the-strategic-plan-s-1"><div><div><div><div><div>1. The Strategic Plan Steering Committee shall be struck to review the Strategic Plan: 
    1. After four (4) years have elapsed from the previous review, or
    2. Upon a two-thirds majority vote of Students’ Council to do so.
2. A review of the Strategic Plan shall: 
    1. Examine the relevancy and appropriateness of the Mission, Vision, statement of Values, Critical Success Factors and Strategic Goals; and
    2. Induce a process to redevelop and renew the Strategic Plan as appropriate.

</div></div></div><div><div>  
</div></div></div></div></div><div id="bkmrk-"></div>

# Bylaw 5100: Student Group Conduct

#### <span class="mw-headline" id="bkmrk-1.%C2%A0purpose"><span class="mw-headline-number">1.</span> Purpose</span>

<div id="bkmrk-this-bylaw-will-only"><div><div><div><div><div><div>1. This bylaw will only apply to Student Groups registered with the University of Alberta Students’ Union.
2. The conduct and discipline of individual students at the University of Alberta are outlined in the University’s Code of Student Behaviour and other relevant University policies and procedures.
3. The conduct and discipline of Student Groups registered with the University of Alberta is outlined in University of Alberta policies and procedures.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-2.%C2%A0definitions"><span class="mw-headline-number">2.</span> Definitions</span>

<div id="bkmrk-student-group%3A-refer"><div><div><div><div><div><div>1. Student Group: refers to any group of students applying for or having received official recognition from the Students’ Union. “Student Group”, “group” and “club” can be used interchangeably.
2. Risk to Persons: referring to any situation wherein there is a reasonable chance that the health, safety, and/or overall well-being of one or more persons could be compromised or threatened.
3. Risk to Property: referring to any situation wherein there is a reasonable chance of damage, destruction, or vandalism to property which does not belong to the Student Group.
4. Student Group Committee: The committee of Students’ Council defined in SU Bylaw responsible for overseeing Student Group management within the SU.
5. University Community: Individuals or groups affiliated with the University of Alberta.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-3.%C2%A0student-group-cod"><span class="mw-headline-number">3.</span> Student Group Code</span>

<div id="bkmrk-rights-of-student-gr"><div><div><div><div><div><div>1. Rights of Student Groups 
    1. To have clear rules and expectations for how the Students’ Union expects the group to conduct its activities while registered as an SU Student Group.
    2. Have the right to due process when complaints or problems arise, including but not limited to: 
        1. To have clear rules and expectations for investigation by the Students’ Union and the Student Group Committee decision-making process, and know those rules in advance of the commencement of any investigation or decision-making process.
        2. To see evidence against them, and have the opportunity to prepare their defence or explanation in advance of needing to defend themselves or of a decision being made.
        3. Have the opportunity to appeal any decision made to a separate appeals body.
        4. To not be held accountable as a group for the unsanctioned and/or unpreventable actions of a single member or event participant, where the student group has taken reasonable precautions to prevent such actions.
        5. Be informed of disciplinary action and have their appeal heard in a timely manner.
    3. To not be disciplined for actions of past members or executive teams that occurred more than two years previously. 
        1. Such actions may be investigated, and comment on the investigation results may be issued.
        2. Such comment on past complaints or offences may affect future rulings where they are indicative of systemic or long-term problems for the group.
    4. To not be subject to frivolous or malicious complaints.
    5. To have access to the privileges as outlined in section 4.1 of this bylaw.
2. Rights of the University Community 
    1. Not be retaliated against for filing or withdrawing a complaint or an appeal.
    2. Know results of investigations launched due to a complaint they made.
    3. Know the reasons for decisions made regarding a complaint they made.
    4. Withdraw their complaint at any time, for any reason.
    5. Any member of the University may file a complaint against a student group and have their complaint thoroughly investigated where necessary. 
        1. Complaints from outside the University of Alberta will be responded to at the discretion of the SGS Staff receiving the complaint.
3. Prohibited Behaviour 
    1. Hazing - the practice of rituals or other activities involving harassment, abuse, or humiliation used as a way of initiating a person into a group or as a requirement for their continued membership.
    2. Willful disregard for the group’s recognized constitution.
    3. SU Legislation violations - the group must adhere to all SU Legislation that applies to them.
    4. Serious financial mismanagement, theft, or fraudulent activity.
    5. Not conducting free and fair elections - executives must be chosen by election, where all members are entitled to an equal vote, votes are conducted by secret ballot, and the election must be administered by an impartial officer. 
        1. Where separate membership categories exist, all members of the same membership category must be entitled to an equal vote as others in the same category.
        2. Exceptions may be granted by request to the Student Group Committee in cases where elections are not possible due to the size or mandate of the group.
    6. Creating an unacceptable risk to persons or property;
    7. Through intention or negligence, causing damage or harm to property not belonging to the group.
    8. Behaving in a discriminatory manner, such as refusing membership or services, to someone on the basis of ethnicity, religion, gender identity and expression, sex, sexual orientation, or ability. 
        1. Exceptions may be granted in cases where such discrimination is inextricably bound, in a reasonable and justifiable way, to the stated purpose or mandate of the group.
    9. Creating or disseminating physical or digital material that attacks, threatens, or discriminates against any individual, group, or institution, including but not limited to: 
        1. Material that is sexist, racist, homophobic, or defamatory.
    10. Through noise, obstruction, or other means, significantly impairing the functioning of regular activities including classes, labs, meetings, town halls, forums, lectures, and scheduled University, SU, or GSA events. 
        1. Exceptions for political activity may be made at the discretion of the Student Group Committee.
    11. Retaliating against anyone who files a complaint against a group.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-4.%C2%A0student-group-rec"><span class="mw-headline-number">4.</span> Student Group Recognition</span>

<div id="bkmrk-student-groups-that-"><div><div><div><div><div><div>1. Student Groups that are recognized by the Students’ Union will have access to the following privileges: 
    1. Ability to book space with the SU;
    2. Use of the SU’s name and insignia; 
        1. For rights to the University of Alberta name and insignia, a group must be recognized by the University of Alberta.
    3. Ability to rent SU property and equipment;
    4. Where practical, exclusive use of the group’s name on campus;
    5. Ticket distribution for events through InfoLink;
    6. Eligibility to receive funding provided through the Student Group Granting Program;
    7. Access to the SGS Executive VIP Card and its associated discounts;
    8. Access to discounted booking rates for SU venues;
    9. Student Group related training, professional development, advising, and support services from SGS and Discover Governance.
2. Student Group Services (SGS) will be responsible for the administration of Student Group recognition, including but not limited to: 
    1. Annual recognition renewal with previously-recognized student groups;
    2. Initial (“new group”) recognition for student groups that have not been previously recognized;
    3. Imposing a temporary freeze on recognition and associated privileges pending the completion of an investigation where a group’s activities pose an immediate risk to persons or property;
    4. Derecognizing a student group under the direction of the Student Group Committee.
3. Registration submissions will be reviewed and applicants will receive feedback and/or notifications of review within three weeks of submission.
4. Registrations will be approved or denied as soon as is feasible after being reviewed.
5. SGS may forward a group’s recognition application to the Student Group Committee for review and final decision when they cannot automatically approve or deny recognition of the group.
6. Where SGS has automatically approved or denied recognition, a request for reconsideration may be submitted to the Student Group Committee by contacting the Chair and/or the Council Administrative Assistant, to be reviewed at the next meeting of the Committee. 
    1. Groups will be informed of the reconsideration process at the time of their application denial.
    2. Requests for reconsideration can be made by members of the group who are in good standing as per the group’s relevant legislation, or any voting member of Students’ Council.
    3. Requests for reconsideration must be received within four months in which the approval or denial took place.
7. Recognition agreements will have a term limit of one calendar year from the last day of the Student Group’s stated elections month. 
    1. Student Groups wishing to renew their recognition agreement will have a grace period of one month following their elections month, during which SGS will make the registration application available, without suspending student group privileges.
    2. A Student Group which fails to submit a renewal application by the end of the stated timeline will have their Student Group privileges suspended until a submission is received and approved by SGS.
8. Any group seeking Student Group Recognition must: 
    1. Have a mandate that does not work directly against the values or legislation of the University of Alberta Students’ Union;
    2. Have a minimum of 10 current University of Alberta Students on its official membership list; 
        1. Exceptions may be granted by SGS or the Student Group Committee on a case-by-case basis.
    3. Provide opportunities for undergraduate student involvement;
    4. Provide a constitution that outlines, at minimum, the following: 
        1. The official name(s) of the Student Group;
        2. The process by which a student can join the membership;
        3. A description of the officer positions and their roles and responsibilities;
        4. If the group will be handling money, financial management processes including bank account maintenance, indication of at least two (2) and not more than four (4) positions to have signing authority, maintenance of detailed financial records, and the direction that all assets collected and held by the group will be used in fulfilling the group’s stated purpose, objectives, and goals.
        5. A fair and democratic process for selecting officers;
        6. A process for dissolving the student group should members decide to end the group’s activities, including what will happen to any assets, financial or otherwise;
        7. A group’s constitution cannot contradict any other requirements of Student Groups specified in this Bylaw.
    5. Complete a suitable recognition application as requested by SGS.
9. SGS may deny a group’s registration if: 
    1. The group does not meet the minimum administrative requirements in their application;
    2. A group applying for initial recognition has a name or title that substantially mimics or duplicates that of an existing recognized Student Group or on-campus service, which would reasonably confuse one for the other, or a Student Group that has been derecognized by the Student Group Committee within the last three (3) years.
10. The Student Group Committee may deny a group’s registration if: 
    1. The group’s name, mandate, bylaws, or planned activities are deemed to be discriminatory, derogatory, or in violation of University and/or SU values, legislation, rules, or regulations;
    2. The group’s planned activities pose an unacceptable level of risk to persons or property.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-5.%C2%A0event-registratio"><span class="mw-headline-number">5.</span> Event Registration</span>

<div id="bkmrk-student-groups-that--0"><div><div><div><div><div><div>1. Student Groups that are recognized by the Students’ Union may register their events with the SU to gain access to SU spaces, venues, and insurance policies. 
    1. Event registration status will not affect a group’s ability to advertise or continue planning their event.
2. Student Group Services (SGS) will be responsible for the administration of event registration. 
    1. SGS will respond to all event registration applications within five (5) business days or twenty-four (24) hours of the event taking place, whichever occurs first.
    2. When necessary, SGS can request an extension of five (5) business days from the Student Group Committee.
3. SGS may forward a group’s event submission to the Student Group Committee for review and final decision when they cannot automatically approve or deny the event.
4. Where SGS has automatically approved or denied an event application, a request for reconsideration may be submitted to the Student Group Committee by contacting the Chair and/or the Council Administrative Assistant, to be reviewed by the Committee. 
    1. Groups will be informed of the reconsideration process at the time of their application denial.
    2. Requests for reconsideration can be made by members of the group who are in good standing as per the group’s relevant legislation, or any voting member of Students’ Council.
    3. Upon receiving the request, the Committee will make a decision on the request at their next meeting, or within two (2) calendar weeks, whichever occurs first.
    4. If the Committee requires more time to make a decision, they may extend the reconsideration period by up to two (2) calendar weeks.
    5. Where an extension has been granted, the Student Group shall be informed of the length and reasons for the extension within a reasonable time frame.
5. Any group registering their event must submit a complete event registration form. 
    1. Events that require SU business, venue, or equipment rental, that may require special or additional insurance, or that may require special licensing or other external authorization, must submit their event registration at least two (2) calendar months from the event date.
    2. Events that only require a meeting room booking must submit their registration at least 48 business hours from the time of the event.
6. SGS may deny a group’s event registration if: 
    1. The group does not meet the minimum administrative requirements in their application;
    2. Registration is not received with enough time to book an event;
    3. The event would pose an unacceptable level of risk to persons or property.
7. The Student Group Committee may deny a group’s event registration if: 
    1. The event’s name or planned activities are deemed to be discriminatory, derogatory, or in violation of University and/or SU values, legislation, rules, or regulations;
    2. The event would pose an unacceptable level of risk to persons or property.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-6.%C2%A0complaints-agains"><span class="mw-headline-number">6.</span> Complaints Against Student Groups</span>

<div id="bkmrk-relevant-parties%3A-th"><div><div><div><div><div><div>1. Relevant parties: 
    1. The group against which the complaint was filed, referred to hereafter as the respondent;
    2. The complainant;
    3. Student Group Services;
    4. The Students’ Union Executive and Discover Governance for all cases involving Student Representative Associations;
    5. The Graduate Students’ Association for all cases involving groups registered with the GSA;
    6. The Dean of Students for all University registered Student Groups.
2. Receiving Complaints 
    1. Any student, staff member, or Student Group member may submit a complaint or concern regarding a student group to SGS staff. 
        1. Complaints from individuals or organizations outside of the University Community may be responded to at the discretion of SGS.
3. Responding to a Complaint 
    1. Within one week, SGS must notify all relevant parties of the complaint received, rules allegedly broken or damages allegedly caused, and the process moving forward to address the complaint.
    2. All relevant parties will be informed that informal conflict resolution or mediation is available and that they may access informal mediation at any time, provided the complaint is not serious, and all parties consent.
    3. If SGS intends to conduct an investigation, the SU staff member assigned to their case must inform all relevant parties of the process, their expected involvement, and their rights and responsibilities throughout the investigation.
    4. If SGS intends to launch an investigation, the group will continue to function in good standing until the investigation is complete. 
        1. Notwithstanding section 6.3.d., SGS may temporarily freeze a group during the investigation period if that group’s ongoing activities could cause tangible risks to persons or property.
        2. The temporary freeze will last for up to one (1) calendar month, or until the completion of the investigation and the ruling of the Student Group Committee, whichever occurs first.
        3. If more time is needed to investigate or make a decision, the Student Group Committee may choose to extend the temporary freeze by up to one (1) calendar month, after which the freeze will be lifted.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-7.%C2%A0student-group-com"><span class="mw-headline-number">7.</span> Student Group Complaints Against Individuals</span>

<div id="bkmrk-complaints-may-be-br"><div><div><div><div><div><div>1. Complaints may be brought by a group against an individual student if the group is having trouble with a member, or if an individual student outside the group is causing trouble for the group.
2. All parties will be informed that informal conflict resolution or mediation is available and that they may access informal mediation at any time, provided the complaint is not serious, and all parties consent.
3. The Students’ Union will not conduct investigations on individual students.
4. If necessary, the complainant may be referred to the Code of Student Behaviour or the Individuals At Risk Program.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-8.%C2%A0investigations"><span class="mw-headline-number">8.</span> Investigations</span>

<div id="bkmrk-investigations-of-st"><div><div><div><div><div><div>1. Investigations of Student Group activities and complaints against Student Groups will be conducted by a Student Group Services staff member, to be assigned at the time that SGS chooses to initiate an investigation. 
    1. When necessary or advisable, SGS may delegate the investigation to another SU staff member, provided that staff member is: 
        1. Able to remain impartial during the investigation;
        2. Not named as a party in the complaint; and,
        3. Not acting as an advisor to any party named in the complaint during the investigation period.
    2. The investigation shall not last longer than one (1) calendar month. 
        1. Notwithstanding, the staff conducting the investigation may request an extension of up to one (1) calendar month from the Student Group Committee if necessary.
2. Principles 
    1. Investigations will be objective and impartial, with consideration for the standards of natural justice and adherence to relevant governing legislation.
    2. Investigations will not be used as a form of discipline, and further action will not be considered until the investigation is complete. 
        1. If SGS has reason to believe the group poses a significant risk to persons or property, they may impose a temporary freeze on a Student Group’s activities during the investigation period as per section 6.3.d of this bylaw.
    3. Staff will make reasonable efforts to ensure all involved parties have a full understanding of the process and relevant rules before the investigation begins.
    4. Evidence will be collected fairly and without bias.
    5. Respondents will be given a reasonable chance to present their own evidence.
    6. Respondents will be provided with the details of the complaint, rules allegedly broken, damages allegedly caused, and a reasonable amount of time to consider the allegations before being expected to provide evidence or explanation.
    7. All evidence will be considered carefully and without bias towards or against any party involved in the investigation.
    8. Student Groups will be given reasonable opportunity to contact and consult with advisors or mentors of their choice, and may bring those advisors or mentors to any meetings.
3. Before launching an investigation into a complaint, the following criteria must be met: 
    1. Involved parties do not wish to access informal mediation.
    2. The nature or contents of the complaint indicates one or more of the following: 
        1. The complaint refers to existing Students’ Union rules that may have been broken or tangible damages that may have been caused;
        2. The complaint can be addressed under Students’ Union rules;
        3. The complaint does not appear to be vexatious or malicious in intent;
4. If the complainant and respondent wish to access informal mediation after the investigation has begun, the investigation may be halted. 
    1. Any investigation findings collected up to that point will be kept on file until the issue is resolved.
    2. The investigation may be continued if informal mediation is not successful, or if evidence suggests that the group or its activities could pose a risk to persons or property in the immediate future.
5. The SU staff member conducting the investigation will contact as many of the relevant parties as possible to collect information regarding the complaint, including but not limited to: 
    1. The complainant;
    2. The respondent;
    3. Witnesses; and
    4. Any other stakeholders who may be able to provide information or context for the complaint.
6. Investigation Reports 
    1. Upon completion of the investigation, the SU staff assigned to the case will compile a report for the Student Group Committee.
    2. The report will include, at minimum, a summary of information collected, what rules were broken, what damages were caused, and the relative severity of the infraction.
7. Past complaints or contraventions may be considered to provide context when considering the appropriate response, provided they are relevant to the case and are not more than 5 years old. 
    1. Unconfirmed rumours or unfounded past complaints will not be included as information in the report.
    2. Based on the findings, the SU staff member conducting the investigation may recommend an appropriate response in the report. 
        1. The Student Group Committee is not obligated to implement any recommendations made in the report.
    3. Upon completion, the report will be forwarded to the relevant parties in the case for review, and the Student Group Committee to make a decision. 
        1. All involved parties will also be provided with information on the next Student Group Committee meeting and the process for appealing Committee decisions.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-9.%C2%A0student-group-com"><span class="mw-headline-number">9.</span> Student Group Committee Decisions</span>

<div id="bkmrk-the-student-group-co"><div><div><div><div><div><div>1. The Student Group Committee may meet to make decisions and rulings as per Bylaw 100, the Bylaw 100 Schedule, their Standing Orders, and any other relevant legislation.
2. Decisions must be made at the next meeting of the committee, or within two (2) calendar weeks of receiving the item, whichever occurs first. 
    1. If the committee requires more time to make a decision, they may vote to extend their deadline by up to two (2) calendar weeks.
3. Parties involved in a Student Group investigation may attend any Student Group Committee meeting at which the report for their investigation is being reviewed.

</div></div></div></div></div></div></div>#### <span class="mw-headline" id="bkmrk-10.%C2%A0student-group-ap"><span class="mw-headline-number">10.</span> Student Group Appeals</span>

<div id="bkmrk-challenges-to-studen"><div><div><div><div><div>1. Challenges to Student Group Committee decisions may be initiated within two (2) calendar weeks of the decision by the following: 
    1. Any Student Groups affected by the decision;
    2. Parties named in a complaint or investigation of a student group.
    3. Any voting member of Students’ Council.
2. The following Student Group Committee decisions may be challenged: 
    1. Denial of Student Group recognition;
    2. Denial of Student Group event registration;
    3. Actions taken in response to a complaint against a Student Group.
3. All challenges to decisions made by the Student Group Committee will be heard by the DIE Board in a Panel of First Instance.
4. Rulings of the DIE Board regarding Student Group Committee decisions may be appealed in accordance with Bylaw 1500 and the DIE Board Protocols.
5. DIE Board may, at their discretion, modify or overturn Student Group Committee decisions brought before them in a Panel of First Instance or a Panel of Appeal.

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# Bylaw 220: Student Groups